JOB STATEMENT To be responsible for support to Sales and Quotation team, for order handling, shipping, invoicing and documentation.
Responsibility:
1. Work closely with Sales and Quotation team for the transferring of Orders to various ERP Systems. Ensuring all orders are accurate and as per customer requirements and as per contract documents.
2. Factory follow-up on order status and liaise with factory for Material readiness and finished good and to ensure deliveries are handled efficiently.
3. Review with country Sales offices to ensure full compliance to pre dispatch activities, payment and other terms as per contracts.
4. Liaise directly or through Country Sales Office for arranging logistic requirements and ensure full compliance to shipment terms and conditions.
5. Work closely with Factories to arrange shipping documents, packing list and ensure other logistics compliances.
6. Work closely with accounting department in preparing invoice and other trade finance document as per contracts.
7. Work closely with Sales, Quotation team & Account department in arranging / preparing advance / Down payment document, bank Guarantees as and when applicable.
8. Provide freight cost estimation & shipment information to Sales & Quotation team when necessary.
9. Check & Verify factory invoicing or suppliers invoicing to SAP Purchasing Orders.
10. Prepare reports for Sales Projection, Finished Goods and AR etc. and provide information to the management.
11. Maintain a proper record of all Sales reports.
12. Maintaining / updating customer records in ERP system.
13. Handling the claim process
Network
• Supply centers, distributors, finance, sales and sales support team
• Customers, agents
Education and Experience
• Bachelor’s degree or Diploma in Engineering from a reputed institute. We need engineering graduate or diploma holders.
• Experience of Finance and logistics related activities in ERP system as SAP etc.
• Knowledge of Incoterms, international trade & finance requirements.
• Experience is supporting international Sales office through a centralized support team.
• In-depth knowledge of commercial documents as LC/SBLC/ Bank Guarantees etc.
• Minimum 3 years’ experience in the above and overall 5 years’ experience.
• Ability to work in demanding environment.
• Good knowledge of Microsoft office / Excel / PowerPoint.
• Good communication skills in English as a language, Knowledge of any European language such as German / French will be an additional advantage Skills
• Must be a motivated, proactive, assertive and confident individual.
• Ability to work under pressure
• Systematic and independent
• Strong communication and team-player
• Customer and results oriented
• Flexibility in working hrs. and ability to work in a multi-cultural and multi-language atmosphere.
When everything works together
Valmet is where the best talent from a wide variety of backgrounds comes together. With over 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries, and serve an even wider base of process industries with our automation systems and flow control solutions. Our commitment to moving our customers’ performance forward requires creativity, technological innovations, service know-how – and above all, teamwork.
Join the team! www.valmet.com/careers
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