Project Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The Project Assistant performs the timely and accurate activities related to Arcadis Way of Project Management to support the project manager across the lifecycle of a project. Responsibilities may include administrative tasks around updating schedules and resource plans, maintaining project documentation, delivering supporting information to understand project progress sand support project reviews (health checks), and preparing progress reporting information. In addition, the project assistant may be called upon to schedule meetings and coordinate communication among team members and helping to monitor project progress. 

Role accountabilities:

• Have knowledge and understanding of Oracle ERP and the Arcadis Way of Project Management.
• Support the collation of project planning information to enable effective set up of projects in the ERP (including confirming contract value, contract type, rates, pay terms, address details, taxing criteria, etc). Consult with the Project Manager and Project Finance when contract documentation is not provided to fully document requirements and provide a suitable audit trail.
• Review and update the Oracle workplan as needed with direction of the Project Manager to ensure resources and dates/ durations of tasks are correct.
• Review cash flow management that debts have been paid and invoices have been requested in a timely fashion and in accordance with the contract and project status.
• Raise purchase requisitions and attach the supporting documents to PO (Purchase Order) creation. Ensure agreements are in place for suppliers/ sub-contractors can be used and manage PO spend on the projects.
• Monitor working capital for projects in weekly/ monthly Project Manager meetings. Reviewing WIP and liaising with Project Finance to provide insight and commentary to project controller to support with working capital reviews to drive lower DRO. Highlighting and escalating to Project Finance any risks to WIP or expected delays to the billing schedule, at the project level expected changes
• Review project financial performance, including cost and revenue with the Project Manager including preparation of data for progress reporting. Liaise with Project Finance to provide insight/intervention to support performance. 

Qualifications & Experience:

• 0-2 years related experience in any administrative or project support background.
• Relevant work experience in project management and finance activities.
• Proficient in written and verbal English is mandatory.
• Experience in Oracle systems is preferred.
• Proficient in Microsoft applications is required (Excel, Outlook, and Word)
• Can work on flexible hours to meet changing work environment and to meet tight deadlines, specifically around month end close.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.