Procurement Support

About the Role 

The Asset Administrator plays a crucial role in managing the lifecycle of Corporate Information Systems hardware assets within the organization. This position is responsible for overseeing the complete lifecycle of IT assets, from their introduction to their retirement, ensuring they are accurately tracked, labeled, and recorded in the Configuration Management Database (CMDB). The Asset Administrator will maintain inventory records at both departmental and user levels, conduct physical verifications, and ensure the accuracy of asset data.

In addition to managing the inventory, the Asset Administrator will generate various reports, suggest and implement process improvements, and collaborate with helpdesk teams and end-users for asset distribution and collection. This role also involves assisting in procurement activities, coordinating with finance for compliance audits, and supporting the helpdesk with employee onboarding and offboarding processes.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and clients. The Asset Administrator will also be responsible for conducting annual physical audits and presenting findings to the finance department, ensuring compliance with asset management policies and procedures.

Key Responsibilities:

• Inventory Management:

  
  

• Oversee the complete lifecycle of CIS hardware assets in the CMDB from introduction to retirement.

  
  

• Plan, monitor, and record IT assets, including tagging and labeling.

  
  

• Ensure Inventory records are accurate matching with physical inventory. 

  
  

• Maintenance of critical stock and reorder levels. 

  
  

• Asset Lifecycle and Documentation:

  
  

• Digitize asset records and ensure accurate documentation in the CMDB portal.

  
  

• Maintain inventory records at both departmental and user levels.

  
  

• Ensure end-user asset records are accurate and up-to-date.

  
  

• Create and maintain documentation for procedures, processes, and asset reports.

  
  

• Verification and Compliance

  
  

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• Conduct physical verification of hardware assets against the CMDB.

  
  

• Address any discrepancies found during verification.

  
  

• Continuously improve asset tracking processes.

  
  

• Generate and distribute weekly and monthly reports, including compliance status of current assets

  
  

• Collaboration and Coordination:

  
  

  • Work with helpdesk teams and end-users for asset distribution and collection.

    
    

  • Manage asset-related logistics efficiently.

    
    

  • Communicate changes related to assets to clients promptly.

    
    

  • Assist in the procurement of new assets.

    
    

  • Coordinate with finance for compliance audits and reporting.

    
    

  • Support the helpdesk with employee onboarding and offboarding processes.

    
    

  • Maintain minimum stock levels and initiate purchase order requests as necessary.

    
    

  • Collaborate with procurement & Helpdesk team for the Asset disposal

    
    

• Audits:

  
  

• Conduct annual physical audits and present findings to the finance department.

  
  

Who You Are

• Builds Trust:  You honor your word by doing what you say you are going to do. End-users and colleagues alike need to view the Corporate Information Systems team as a world-class team.

  
  

• Customer-centric: You have a commitment to delivering genuine customer service.

  
  

• Implementation / Execution: You are good at multitasking, organizing, and managing multiple priorities.

  
  

• Patience:  You are able to work well with end-users who are not computer savvy and can communicate about technical terms in a non-technical manner.

  
  

• Timeliness:  End-users and colleagues expect and deserve the fastest turnaround time for communication and support. 

  
  

• Sense of urgency:  This is a fast paced environment which requires immediate attention to issues that may impact company revenue.

  
  

• Adaptable:  You are adaptable to new situations and problems and have a flexible mindset.

  
  

• Independence: Proactively address local issues using the analytics and administrative tools available. 

  
  

• Tech savvy:  You enjoy learning new technologies and supporting end-users with their technology experience.

  
  

• Trustworthy: You follow standard processes, procedures, and ensure that you display a high degree of professionalism, honesty and integrity at all times.

  
  

 Expertise & Experience  You Should bring 

• Any undergraduate degree in Science or commerce 

  
  

• At Least 0-4 years of  of relevant experience

  
  

• Proficiency in MSoffice  and Google workspace for enterprise 

  
  

• Proficiency in Inventory Management

  
  

• Basic knowledge  in procurement process

  
  

• Highly skilled in math and inventory

  
  

• Working knowledge of various business processes

  
  

• Basic knowledge on IT gadgets 

  
  

Professional Attributes 

• Ability to work independently with routine tasks 

  
  

• Ability to effectively communicate in English both verbal and written

  
  

• Strong time-management skills & organizational skills 

  
  

• Meticulous attention to detail and exceptional organizational skills

  
  

• Ability working with global teams in a global setup 

  
  

• Self directed and motivated able to resolve issues / suggest solutions with minimal guidance

  
  

• Ability to multitask and can handle frequent interruptions

  
  

Travel Requirements

• Minimum Travel required within the country.  

  
  

Job Location

• Onsite at our office Chennai

  
  

• Due to the nature of the work, this position requires on-site presence and does not offer a work-from-home option

  
  

About Our Corporate Information Systems Division

The Corporate Information Systems team supports Trimble employees' work technology to keep them productive.  Our global team is located across the world to provide fast response times and to efficiently diagnose issues and personalize our customers’ experience.  Our team is cohesive, supportive, and we are proud of what we do.

Trimble’s Inclusiveness Commitment

We believe in celebrating our differences. That is why our diversity is our strength. To us, that means actively participating in opportunities to be inclusive. Diversity, Equity, and Inclusion have guided our current success while also moving our desire to improve. We actively seek to add members to our community who represent our customers and the places we live and work.

We have programs in place to make sure our people are seen, heard, and welcomed and most importantly that they know they belong, no matter who they are or where they are coming from.