Procurement Operations Analyst

What you will do

Follow procurement and compliance policy and process, timely and accurately handle purchasing order issuing, confirmation, delivery and closure cross APAC. Monitor vendor to delivery qualified goods or service on time with accurate quantities. Effectively and efficiently manage external vendors and intercompany supply parties. Coordinate among internal requestors from business units, procurement sourcing teams, logistic / warehouses, finance teams etc. for all purchasing order related activities.

How you will do it

• Effective and Efficient PO transaction management

Verify purchasing request and approved sourcing decision, timely and accurately issue and release purchasing order to vendor, on time get vendor’s order acknowledgement, closely track goods/service delivery and receiving; verify quality and quantity; and follow up until closure with vendor or intercompany supply party for all discrepancies.

• System maintenance and report

Ensure to get purchasing order latest status matching between requirement and supply; accurately record confirmed information into ERP system;

Maintain master data from signed master contracts with vendors including products (part number), contract price, standard lead time etc into ERP system; 

Manage vendor delivery, PO closure per periodical ERP reports and follow up with relative purchasing actions.

• Effective vendor management and internal stakeholder/business partner communication/coordination

Strong shared service mind-set to support APAC transactional purchasing that meet service level and KPI; Effective communication with vendors and internal stakeholders/business partners to solve all PO related problems;

Independent and timely problem solving and escalate when necessary.

Well understand and properly implement the procurement and compliance policies, regulations, processes and procedures. Responsible to complete other tasks assigned by line manager.

What we look for

• Bachelor degree;
• Min 3 years working experience, preference with purchasing background Ability to express information in a manner appropriate to different levels of people & to lead negotiations;
• Familiar with SAP or other ERP system purchasing function, good Microsoft skill;
• Fluent in English both speaking and writing;
• Strong shared service mind set. Good communication, demonstrated problems solving skills;
• Good team work and high accountability;
• Able to work under pressure.