Process Associate

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JOB PURPOSE

Supporting the Process Expert-PS for engineering BOQ pricing, identify new items and price, consolidation report preparation of a project and generate RFP and submit to project team and SOP.

Project Supporting – Pricing, RFP Creation

KEY ACCOUNTABILITIES

BOM activities including (Pricing, and Conversion):

• Price the engineering BOQ received from project/engineering departments with existing prices of the project and obtain new item’s price from costing team and communicate back to project department to submit client’s for approval.
• Mark the newly identified item in each BOQ for an easy identification and summarization.
• Create items in LN for newly listed components in the BOQ with a proper BOM and routing received from production department under the supervision of Process Expert.
• Support the process expert in cross verification of existing order rates & request missing prices from costing on revised BOQs based on projects/client requirement.
• Responsible to ensure that the received RFQ’s / Add. purchase orders are properly logged in pipeline and project folder.
• Ensuring the request carries the updated system summary and product drawings to coherent with BOQ.
• Ensure to attend all assigned request tickets and close them within the agreed SLA.

Consolidation.

• Support in combining multiple engineering BOQs / Documents in excel.

RFP Creation

• Ensure Blanket order are matching with the customer PO / Site call off.
• Ensure the mandatory documents/details i.e. SS Product Drawing, CRSD, approvals etc are available along with the requests/ site call off.
• Prepare the RFP form and create an order pack with necessary attachment in FPI’s Sharepoint (Pipeline).
• Distribute the order pack to the SOP Team and maintain the SLA.
• Alert the project team when the release exceeds blanket order value to obtain a change/covering order or approval from client/management.

SPAN OF Communication

• Internal: Internal Stakeholders.
• External:

Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)

• Processes supported: As Per Operational Function and Domain Scope
• Countries supported: GCC, Asia, Egypt, Spain and Netherlands
• Performs tasks as per Standing Operating Procedure of the Project Support team.
• Works under the direct supervision of the Team leader and the support and guidance from the Global Planning & SSC – Project Support Team Manager.
• Collaborates with members of the teams.