Job Title - Personal Assistant
Career Level - C2
Introduction to role:
At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.
Do you have a passion for Personal Assistant support at a senior level and the ability to work collaboratively? Are you someone who loves taking on responsibility with a flexible approach? Do you have a curious, proactive and versatile mindset? Are you a team player?
The Axial programme is a once-in-a-generation opportunity to change how we will work in AZ across the globe and across all functions in the future. As a key member of the Axial Administration Team, you will be using your excellent organisational skills to enable the newly formed Axial Deployment Team as they work towards mobilisation and deployment of the Axial template across the globe.
Accountabilities:
This is an exciting opportunity for you to take on a challenging, proactive, and varied role within the Axial programme on a two-year secondment. You will report to the PA of the Axial SVP, providing comprehensive PA support to the Axial deployment team. Your focus will be on providing high-quality and professional administration support across the department.
The role involves extensive diary management, coordinating internal and external meetings, which can include members of the Senior Executive Team and Axial Leadership Team. You will also be responsible for processing expenses and invoices, managing travel, as well as organising and preparing material for key meetings. Where your workload allows, you will also have the opportunity to support the team by taking on project-based work that can be varying in nature, offer the chance to gain experience in new areas, and can help cultivate a strong connection with the broader team.
Being a confident individual, you will enjoy working with stakeholders across all levels of our organisation, across different time zones and with people from many cultures, building networks and supporting colleagues.
Often working independently and in a fast-paced environment, you must be able to respond to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations. You will enjoy developing your skills and coaching others to increase capabilities within the team. A consistent focus on high work quality is essential in all aspects of the work.
Activities to include:
Proactive diary management for the Axial GITC Lead.
Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs/itineraries)
Preparing agendas, presentation materials and other relevant documentation, as necessary
Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy
Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls/video conference calls
Supporting the organisation and set up of initiatives and events
Supporting department new starter onboarding
Working together with the Axial Administrative team to coordinate on Axial-wide meetings and events, providing absence cover when required and building networks within Axial to promote cross-team collaboration.
Essential Skills/Experience
Proven experience of providing full PA/administrative support at a senior level within AZ
Confident and experienced using Microsoft Office and other web-based systems
Excellent written and verbal communication skills.
Excellent administrative, interpersonal, time management and organisational skills.
Goals and solution-oriented, demonstrating initiative and proactivity in the provision of support to the team.
Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement.
Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solutions.
When we put diverse teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Join a place built on innovation and creativity developing the next generation of therapeutics. Be part of an environment where questioning minds never settle until new insights are uncovered that challenge convention. Acting with urgency, you’ll be empowered to take smart risks to push the boundaries. Committed to making the right choices to win, spotting opportunities and developing our resilience to solve complex challenges.
You will work with teams that reflect the diversity of the communities we operate in. Here, sharing and understanding different perspectives is expected. Staying closely connected with one another is how we work. Drawing on our different views, experiences, and strengths is key to unlocking our plans for industry-leading growth; it propels us forward to reach bold new solutions.
Ready to make a difference? Apply now!
Date Posted
Closing Date
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.