Requisition ID: 282660
- Relocation Authorized: None
- Telework Type: Full-Time Office/Project
- Work Location: New Delhi
Extraordinary teams building inspiring projects:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.
Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.
Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.
Job Summary:
The role involves independently handling company secretarial work for all the company entities in India (including wholly foreign-owned organizations). The individual will serve as the primary point of contact for ensuring compliance with corporate laws, labor laws, business laws (such as engineering services, NOC, data centers), and office administration laws across all offices of the company in India. Additionally, the role provides support and legal advice to the India - Legal Department on various matters. Close collaboration with the Office Services, Human Resources, Finance, Compliance, and Legal teams is a key part of the role.
- Supervision: Reports to the India Legal Counsel and operates with minimal guidance, receiving overall direction on key matters.
- Contact: Maintains regular communication with India management, Finance, Legal, External Advisors, global teams, and HR to ensure corporate and legal compliance across the organization.
- Key Responsibilities: Provides necessary information for corporate and financial filings and collaborates with relevant stakeholders.
- Legal Compliance: Monitors changes in relevant laws and, in consultation with the India Legal Department, advises India Management on legal implications and required actions to maintain compliance.
Major Responsibilities:
The duties will, generally, include the following:
- Providing advice to the Board of Directors and attorneys on day-to-day corporate governance, advising on compliance with legal, statutory, and corporate governance matters, company policy, and guidelines for company secretarial operations.
- Serving as Company Secretary and providing support to the Board and Board committees and assisting in the development of the corporate calendar.
- Maintaining awareness of regulatory requirements and compliances and driving such compliances for the offices and operations of the Company, specifically local labor law and service establishment related legislations, including anticipated changes in governance practices and provide advice to the Indian legal department on implications and appropriate actions.
- Advising directors on legal responsibilities and responsibilities under policies, drafting related documents, and handling director queries regarding such responsibilities. Working with attorneys to manage timely responses to policy approvals.
- Maintaining statutory registers and records, including minutes books, paper books, shareholder and board meeting checklists, and ensuring compliance with applicable laws. Maintaining the Register of shareholders and liaising with them on behalf of the company.
- Convening and servicing Board meetings, Annual General Meetings (AGM), and other meetings, ensuring compliance with governance procedures, agenda preparation, minute-taking, and conveying decisions. Providing notice to members and auditors about meetings, preparing proxy attendance papers, and addressing changes in directors or shareholding as applicable.
- Filing statutory forms under the Companies Act, 2013 and applicable local labor law and service establishment related legislations laws (viz. CLRA, EPF Act, Employment Exchanges Act, Shops & Establishment Act, etc.) and ensuring compliance with these regulatory frameworks.
- Ensuring timely implementation of procedural systems and providing close-out information to stakeholders (e.g., various forms/ documents required to be filed with RoC under Companies Act, 2013) and retaining and providing records at meetings (Director’s and/or General meetings).
- Ensuring that publications such as Annual Reports, Directors' Reports, and Accounts comply with statutory requirements and governing documents/ policies of the company and assisting in drafting such governance-related publications.
- Advising the Boad and Legal on and managing the process of incorporation of companies based on internal policy and dematerialization of shares.
- Ensuring good corporate governance practices and compliance of corporate governance norms for Indian and overseas companies.
- Collating information for inspection and provides authorized persons with access to company records, including retaining custody and managing the use of the company’s stamp and/or seal, as required.
- Ensuring regulatory compliance across all operations, including corporate laws, labor laws, data protection, tax regulations, and industry-specific laws. Monitoring and advising on changes to relevant legislation, consulting with the India Legal department, and ensuring that the company remains compliant with evolving legal frameworks.
- Conducting research in finding relevant contracts and policy approvals and summarize the same as directed. Providing transactional support for major corporate activities involving the company.
- Providing insight into corporate legal governance issues, such as company structure, and ensuring compliance with statutory regulations for both India and overseas entities.
- Advising on and ensuring compliance with tax implications for company policies.
- Liaising with external regulators under different laws (including RBI, NCLAT, Company Law Board, RoC, Labor Officers, etc.) and ensuring compliance with regulatory changes under corporate and other laws applicable to the company.
- Providing information to legal or global/ shareholder secretarial function (as required) for legal actions and compliance matters, ensuring accurate filings and timely submissions.
- Creating a transparent and clear communication between Indian stakeholders and global/ shareholder secretarial function by collaborative and proactive communication.
- Providing professional legal and transactional support on intra-corporate or other acquisition transactions, including legal documentation and advising on compliance to the legal or global/ shareholder secretarial function. Providing support to Corporate/GBU paralegals with processing various intra-group authority documentation including POAs and their notarization/apostille with a third parties, as needed.
- Providing support in reviewing outside counsel invoices and submission of the same for payment and updating outside counsel budgets.
- Coordinating and tracking reviews of consultants and outside counsel deliverables and following up to ensure timely completion of deliverables, as directed.
- Monitoring regulatory changes and advising on necessary actions to ensure continued compliance with new and existing regulations (under Companies Act, applicable labor laws, tax regulations, etc.). Engaging with external regulators and advisors such as lawyers, compliance professionals, and auditors.
- Contributing to a wide range of additional matters as needed, including preparing training materials, providing information for filings and legal actions and responding on historical queries re shareholdings and corporate secretarial matters.
Education and Experience Requirements:
- A minimum of 7-8 years of experience in corporate secretarial and legal compliance roles. Experience with a multinational company operating in India will be preferred. Experience in managing compliance for foreign-held entities in India will be an added advantage.
Required Knowledge and Skills:
- Qualified Company Secretary (CS), with a strong background in providing corporate law advisory services. An LL.B. degree will be preferred.
- In-depth understanding of corporate governance standards and best practices, particularly for multinational, foreign-held companies operating in India.
- Strong knowledge of Indian labor laws especially for the states of Haryana, New Delhi, Gujarat, Maharashtra and Tamil Nadu, office administrative and business regulations, and other service establishment-related laws with a demonstrated ability to ensure compliance.
- Proficient in using technology tools, including hardware and software applications, that support corporate secretarial and compliance activities.
- Excellent verbal and written communication skills, with the ability to communicate complex legal and regulatory information clearly to all levels of management, employees, and external stakeholders.
- Strong interpersonal skills with the ability to collaborate effectively across departments, manage relationships with external advisors, and interact with diverse stakeholders, including senior management.
- Strong organizational skills, with the ability to manage multiple tasks and deadlines effectively, ensuring compliance and smooth secretarial operations.
Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel.com/total-rewards.
Diverse teams build the extraordinary:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague fee
