Operations Assistant

You're an original. So are we.
We're a company of people who like to forge our own path. We invented the blue jean in 1873, and we reinvented khaki pants in 1986. We pioneered labor and environmental guidelines in manufacturing. And we work to build sustainability into everything we do. Our brands stand for freedom and self-expression around the world.
Where we lead, others follow. For more than 160 years, we've used the strength of our brands to lead with our values and make an outsized impact on the world. We employ more than 15,000 people globally to support our great brands: Levi's®, Dockers®, Signature by Levi Strauss & Co.™ and Beyond Yoga.

About the Job:

Calendar Management:

• Coordinate and manage the Sr. Director's calendar, including scheduling meetings, appointments, and events.
• Prioritize and organize daily activities, ensuring alignment with business objectives.
• Act as the point of contact for scheduling conflicts and making necessary adjustments.

Travel Coordination:

• Arrange and coordinate with the travel desk for domestic and international travel for the Sr. Director/ Director/ Department heads including flights, accommodations, ground transportation, and itineraries.
• Prepare and manage travel expense reports on time.
• Ensure travel plans align with the schedule and company policies.

Administrative Support:

• Provide administrative support for the sourcing business function
• Prepare and organize documents, presentations, and reports as needed.
• Assist in coordinating cross-functional meetings and ensuring follow-up on action items.
• Support the sourcing team in organizing and managing sample stages, including tracking progress, coordinating with vendors, and ensuring deadlines are met.
• Assist in maintaining accurate records of sourcing activities, contracts, and agreements.
• Facilitate communication between the Sr. Director, sourcing team, and external stakeholders.

Office Management:

• Manage office supplies, equipment, and resources to ensure a well-organized work environment.
• Coordinate with IT and facilities teams to address any office-related issues.
• Assist in planning and organizing team events, workshops, and off-site meetings.

Communication and Liaison:

• Act as a liaison between the Sr. Director and internal/external stakeholders, ensuring clear and timely communication.
• Handle sensitive and confidential information with discretion.
• Draft and review correspondence, emails, and other communications on behalf of the Sr. Director.

About you:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience in an administrative or operational support role, preferably in a product development or sourcing environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with travel coordination and calendar management.
• Ability to work independently and as part of a team.
• Detail-oriented, proactive, and able to handle confidential information with discretion.
• Familiarity with the apparel industry and product development processes is a plus.