Job Description
Job Title: Office Manager
Experience: 5+ Years
Salary: Depends Upon Experience
Location: Trichy
Industry: Hotel Industry experience is a must
Job Summary:
The Office Manager will oversee the daily operations of the office to ensure smooth functioning and efficiency. This role involves supervising office staff, managing administrative tasks, coordinating with other departments, and maintaining a professional and organized work environment. The ideal candidate should have extensive experience in office management, preferably within the hotel industry, and possess strong leadership and organizational skills.
Key Responsibilities:
- Oversee the day-to-day administrative operations of the office, ensuring effective communication and workflow.
- Supervise office staff and ensure tasks are completed on time and to the required standards.
- Manage office supplies inventory, procurement, and vendor relationships.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Coordinate with various departments such as HR, Accounting, and Operations to ensure smooth internal operations.
- Develop and implement office policies and procedures to improve productivity and efficiency.
- Organize and coordinate meetings, conferences, and company events.
- Ensure the office environment complies with health and safety regulations.
- Manage communication with external vendors, contractors, and service providers.
- Oversee the maintenance of office facilities and equipment.
- Handle office budgets, expenses, and reporting, ensuring all records are accurate and up to date.
- Serve as a point of contact for internal and external stakeholders.
Qualifications:
- Bachelor’s degree in Business Administration, Hotel Management, or a related field.
- Proven experience (5+ years) as an Office Manager, preferably within the hotel industry.
- Strong understanding of office management responsibilities, systems, and procedures.
- Excellent organizational and multitasking abilities.
- Strong leadership and interpersonal skills to manage office staff effectively.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
- Experience in managing budgets, procurement, and vendor relationships.
- Ability to handle confidential and sensitive information with discretion.
- Excellent verbal and written communication skills.
Skills Required:
- Strong organizational and time management skills.
- Problem-solving and decision-making abilities.
- Ability to lead and motivate a team.
- Attention to detail and ability to manage multiple tasks simultaneously.
- Strong communication and negotiation skills.
- Knowledge of office systems and procedures.
- Familiarity with hospitality industry standards and practices.
