Office Administrator

As an Office Administrator you will be a key member of the team in our Mumbai office and will be the go to person supporting the sales teams with their day-to-day tasks and ensuring smooth operation across the office.

Office Administrator duties will include but are not limited to: 

• Assisting the directors with daily administration tasks 
• Co-ordinate, organise and manage the office diary whilst assisting the wider team with scheduling client meetings & diary reminders 
• Maintaining flight files and assisting with preparing flight briefs
• Managing travel and accommodation needs for brokers
• Diarise and prepare for visits to ACS by suppliers, customers or interviewees 
• Organising training for office as required
• Greet and welcome guests on arrival
• Assisting with office recruitment, working with the wider HR team to screen candidates 
• Coordinate new starter information, manage contracts and offers
• Taking meeting minutes and typing these up in a timely manner post meeting 
• Scheduling employee appraisals & keeping up-to-date employee records on file
• Maintain a clean and organised office area at all times, processing and distributing daily post
• Regular liaison with service providers.
• Manage Health and Safety in the office to comply with local legislation.
• Manage office supplies and purchase within budget agreed by the Office CEO
• Any other ad hoc administration tasks