At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Job Summary:
We are looking for a dedicated and experienced Facilities and Administrative Manager to oversee the daily operations of our GCC - Bangalore facility and ensure smooth administrative processes. This role will require someone who is detail-oriented, proactive, and skilled in managing office facilities, handling administrative tasks, and optimizing resources to maintain an efficient and productive work environment.
Key Responsibilities
Facility Management:
Oversee the maintenance and operations of the office premises, including managing vendors and service providers for cleaning, security, HVAC, electrical systems, and other facilities-related services.
Ensure the office is compliant with local safety and environmental regulations, including fire safety protocols, emergency exits, and first-aid kits.
Manage and monitor office equipment, furniture, and fixtures, including procurement, installation, and periodic maintenance.
Conduct regular inspections to identify and address any maintenance or repair needs.
Handle space management to optimize office layout and use, ensuring efficient utilization of space.
Administrative Support:
Provide general administrative support, including coordinating office supplies, overseeing mail handling, and managing company records.
Assist with travel arrangements, including booking flights, accommodation, and transportation for employees and executives.
Organize and manage meetings, conferences, and corporate events, ensuring all logistics and requirements are met.
Serve as the point of contact for office inquiries, managing phone calls, emails, and other correspondence.
Oversee and maintain office policies and procedures for day-to-day administrative functions.
Vendor and Budget Management:
Liaise with external vendors and contractors, ensuring cost-effective and efficient delivery of services and supplies.
Prepare and manage the facilities and administrative budget, ensuring expenses stay within the allocated budget.
Negotiate contracts and service agreements with vendors and suppliers, ensuring the best terms and conditions for the organization.
Health and Safety Compliance:
Ensure that the office complies with local regulations regarding employee health, safety, and well-being.
Organize periodic safety drills, including fire drills and evacuation procedures.
Monitor the workplace environment and recommend improvements related to ergonomics and employee well-being.
Team Leadership & Coordination:
Supervise a small team, including administrative assistants or facilities staff, to ensure all administrative tasks are completed on time and to the required standards.
Coordinate between departments to ensure smooth operations and provide support to employees as needed.
Qualifications:
Bachelor’s degree in Business Administration, Facilities Management, or a related field (preferred).
Minimum 10 years of experience in facilities management or administrative roles, preferably in an office or corporate environment.
Strong knowledge of office operations, vendor management, and budgeting.
Proficiency in Microsoft Office Suite and facilities management software.
Excellent communication, organizational, and multitasking skills.
Strong problem-solving abilities and a proactive approach to handling challenges.
Ability to manage multiple priorities and meet deadlines.
Knowledge of health, safety, and environmental regulations in India is an advantage.
Skills & Competencies:
Facility Management
Administrative Skills
Budget Management
Vendor Negotiation
Office Operations
Health & Safety Compliance
Leadership & Team Management
Problem-Solving & Conflict Resolution
Communication Skills (verbal & written)
Attention to Detail