Job Description
About Brightly:
Build a brighter future while learning and growing with a Siemens company at the intersection of technology, community, and sustainability. Our global team of innovators is always looking to create meaningful solutions to some of the toughest challenges facing our world. Find out how far your passion can take you.
About the Job:
As the Lead/Manager Facilities & EHS, you will oversee our Brightly Noida office space in India & you will be responsible to promote the organizational Real Estate, EHS & Workplace Services. The role will also be responsible for our ensuring our Facility & EHS are as per Corporate Governance model applicable globally and in the region.
Responsibilities:
- Proficient in Workflow and Applications General Administration & Facilities Management
- Responsible for managing the daily facility related operations of site(s).
- Having experience of working within an outsourced facility Management environment or fully leveraged environment.
- Transport, cafeteria, housekeeping, and all general administration work activities in the location. Implement actions required improving the overall quality results of each operation.
- Implement all policies and procedures and to make suggestions for improvements as and when required.
- Responsible and accountable for Housekeeping, Gardening, Security services and other allied services. Accountable for Pest Control, Courier & Staff catering.
- Compliance to agreed service levels with vendors.
- Monitor operational performance to stay within budget limits. Control costs and make suggestions to optimize them.
- Providing continuous inputs to the operations team to upgrade existing services and improving the process efficiency.
- Monitoring the overall functioning of processes, identifying the improvement areas and implementing with adequate measures to maximize Employee satisfaction.
- Preparing & Reviewing the MIS reports as per the SLA with a review to appraise management of the process operations and assist in critical decision-making process.
- Carrying out site statutory Audits to ensure that the all the statutory compliances are maintained by the vendor for the staff employed.
- Preparing MIS reports on monthly, half-yearly, annually on regards all facility activities (i.e., technical- equipment list/status, load details, power utilized, materials consumption, PPM’s, incident soft service, mail room, pantry, shuttle service, mandate, etc.) Asset Management & Technical Services
- Responsible to take care of all Assets management at Site & Maintaining and execute the facilities operational works.
- Do Budget forecasting on annually for facility maintenance, costing in-line with equipment’s AMC and regular operational maintenance cost.
Travel Management:
- Handling shifts, manpower management (Recruitment, Allocation) & overseeing security / Events & Functions management.
- Travel Bookings/Food arrangements/room allocation etc.
- Hotel booking, Visa Support, Air ticket booking Coordination etc.
- Arranging Airport transfers, Star Hotel bookings and other travel arrangements for Ex-Pats.
- Responsible for Staff regular transport, Ambulance and extra cars Government Liaison &Statutory Compliance Audit.
Environment, Health, Safety and Sustainability (EHS&S):
- Manage the Noida Brightly Noida office and engages in active collaboration with local and global business units, functional teams, and service management, as well as the wider EHS&S community, to meet the policy goals set for the Business Unit.
- Serves as the primary point of contact for all EHS&S-related issues.
- Engages in active collaboration with local and global business units, functional teams, and service management, as well as the wider EHS&S community, to meet the policy goals set for the Business Unit.
- Serves as the primary point of contact for all EHS&S-related issues.
- Regularly reviews the EHS&S Management System for effectiveness and spearheads its ongoing enhancement, ensuring compliance with all relevant legal requirements.
- Integration and consideration of EHS&S factors in risk management and assessment processes for projects, products, processes, and operations.
- Executes structured audits, assessments, and inspection program.
- Ensures that emergency response plans and hazard prevention measures are established and participates in the Siemens BU Crisis Management Team.
Minimum qualifications & attributes:
- Bachelor’s degree in a related field, or equivalent practical experience.
- 13+ years of combined facility management experience and service experience with an emphasis on facilities, hospitality, corporate services, property management, or equivalent office management.
- Evidenced training/expertise in the broader spectrum of EHS&S topics.
- Expert level knowledge of ISO 14001 (Environmental management), ISO 50001 (Energy management), ISO 45001 (Occupational health and safety management), ISO 9001 (Quality management), management system and implementing/managing management system elements.
- Proven experience in working with Hybrid Management systems.
- High on Ethics and Moral conduct
- Excellent interpersonal and customer relationship skills
- Strong written and oral communication skills.
- Excellent problem solving and decision-making skills.
- Ability to develop and manage operating & capital budgets.
- Experienced in setting up new sites from scratch.
- Strong time management skills and good team player.
- Significant Vendor management and finance skills.
