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Job title: Team assistance/Admin - Product Development Team
Energy, Siemens Limited India is seeking a responsible, professional, and self-motivated individual to join the Product development team, Gurgaon as “Team Assistance/Admin”. This position provides an exciting opportunity to work in a fast-paced, dynamic, global product development & service environment.
If you have a passion for delivering excellence in systems and administration, have professional communication skills, and are a creative thinker, capable of helping to developing unique solutions to meet specific business needs, want to work in a highly motivated environment and enjoy learning in a highly collaborative team, then this could be a great opportunity in your career.
Role & responsibilities:
•Provide administrative support incl. issuance of invitation letter, hotel booking, cab booking & other logistics for global & local guest visiting GGN office
•Scheduling meetings and appointments, arranging travel arrangements, and arranging conference rooms for meetings.
•Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
•Provide support in Procurement of IT assets & monitor ordering process, and ensure delivery of IT asset at Siemens premises for new hires & existing employees
•Book conference rooms, lunch/dinner venues, and handle reservations for events, as required.
•Ensure clean desk policy & safe work environment
•Provide support in employee’s travel arrangement including issuance of invitation letter/cover letter, visa processing etc.
•Provide support in terms of creation of SE GID, email-id, PKI cards for Siemens & outsourcing vendor employees
•Ensure all the technology control compliance is met for product development team within area of influence
•Support HR talent acquisition team and manager in hiring process (e.g. scheduling interviews, following up with candidates, candidates query resolution etc.)
•Act as EHS coordinator for product development team
•Maintain employee distribution list at Product development team level
•Assisting with on-boarding and off-boarding employees.
•Organize team events such as team outing, annual party etc. as and when necessary
•Single point of contact (go to person) for employees for any administrative topics.
•Understand and comply to all policies, regulations, and guidelines of the company. Handle confidential information and maintain the security of the department records and files.
Qualification & Experience requirement:
•Bachelor’s or higher degree graduate/Postgraduate from recognized college/university
•More than 5 years of professional experience in administrative & executive assistance support
•Excellent organizational and time management skills
•Excellent communication and interpersonal skills
•Proficiency in Microsoft office suite (word, Excel, PowerPoint) & MS teams
•Fluency in English speaking, reading and writing is a must
•Strong attention to details and accuracy
•Experience and exposure to work in multinational company is preferred
•Ability to multitask and strong analytical skills
•Strong soft personal skill i.e. team player, quick learner, ability to adapt quickly & effectively etc.
•General understanding of Siemens products and business will be value added
•Knowledge of SAP is a plus