India Executive Assistant Coordinator - Senior Manager

Work Location : Pune

Job Description

Executive Assistant to India Country Head and India Executive Assistant Coordinator 

What you will be responsible for:

• Independently and efficiently administer country head calendar by coordinating complex meetings involving senior level internal and external participants including clients, vendors, regulators, and government officials, and professional associations
• Organize and execute travel arrangements often involving complex logistics and coordination with internal and external counterparts
• Determine priority of matters of attention for the country head; redirect matters to staff to handle, as appropriate
• Handle highly confidential and sensitive information that pertains to company strategy, client issues, and employee related matters
• Prepare, reconcile, and submit expense reports
• Exercise discretion and judgment with respect to matters of significance such as managing deliverables, resolving issues, prioritization of projects, etc.
• Work in close partnership with EAs across business areas and geographies
• Act with diplomacy and discretion, work well under pressure always maintaining professionalism
• Respond to and screen telephone calls to determine proper resolution or routing
• Review and disseminate incoming documents and communications
• Ensure country head has required reports, updates, and meeting materials on a daily, weekly, monthly or quarterly basis
• Plan events, catering and reserve internal or external venues as needed
• Operate as manager and coordinator for the Executive Assistants (EAs) based in India to ensure consistent approaches and standards, trouble shoot issues, and create a greater sense of community amongst the team
• Train, motivate, develop, and evaluate staff

Qualifications

• 10+ years supporting senior executives
• Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts
• Modern and innovative working concepts and an ability to drive continuous improvements with processes, tools and approaches
• Exceptional writing, editing and proofreading skills
• Exercise good judgment in the face of ambiguous information
• Ability to use discretion in researching and analyzing problems
• Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines
• Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels
• Self-motivated, willing to assume responsibility without direct supervision 

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