IMEA Travel Expense Coordinator - Gurugram

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Oliver Wyman is now looking to recruit a Travel Expense Coordinator to join our India office and be part of our IMEA team!

The role will be based out of Gurugram office.

Job Overview:

The IMEA travel expense coordinator will be responsible for coordinating travel payments and expenses made onto the AMEX Meeting cards assigned. The assigned Amex meeting cards will be the central mode of payment for flight tickets and hotel accommodations booked through BCD Travel, for new joiners and interns. The role will review and make sure that any request received includes justification/reason, applicable project/case code and approval prior to payment. The role will also work within our iProcurement payment processing team, providing regional support on invoice processing when needed. The role will provide periodic reporting and expect to raise irregularities on any payment process requests.  

Key Responsibilities:

• Maintain and manage the OS direct billing mailbox where BCD and hotel invoices will be received

  
  

• Ensure all expenses are accurately recorded and categorized within the iExpense system

  
  

• Assist with AMEX card-related inquiries and troubleshooting

  
  

• Maintain detailed records of all travel expenses and payments

  
  

• Coordinate with BCD to resolve any invoice discrepancies or issues

  
  

• Ensure that transactions paid using the procurement card are for the eligible employees (interns and new joiners)

  
  

• Audit invoice details and make sure the supporting communication includes the correct charge code and approval from Project Manager

  
  

• Reconcile and submit expenses via the iExpense system. Make sure all expenses are submitted for the current billing period for each procurement card and submit all copy of invoices along with email approvals

  
  

• Monitor expense reports to make sure of timely approval and payment before the due date

  
  

• Work closely with the account owner of the meeting card and make sure to keep the account in good standing

  
  

• Process invoices through the iProcurement system for multiple departments and project teams across IMEA

  
  

• Maintain detailed payment tracker

  
  

• Stakeholder management. Escalate when payments are held up, by liaising with relevant stakeholders to address roadblocks

  
  

• Proactively dealing with issues, effectively communicating on status of payments or issues in a timely manner

  
  

• Minuting meetings

  
  

Experience Required:

• Experience in accounts reconciliation and payment processing

  
  

• Understanding of statements of accounts and billing cycle

  
  

• Working with online systems and accounting tools

  
  

• Working with online systems and tools

  
  

Skills and Attributes:

• Fluent written and verbal English

  
  

• Comfortable with Accounting systems & Excel

  
  

• Excellent numerical & budgeting skillset

  
  

• Previous bookkeeping experience desirable

  
  

• Driven to provide a high level of service in a fast-paced environment

  
  

• Excellent attention to detail

  
  

• Can work effectively autonomously

  
  

• Ability to manage multiple stakeholders clearly

  
  

• The ability to be productive and flexible and effectively prioritize multiple requests

  
  

• Proficiency in Microsoft Office Suite

  
  

• Respect of confidentiality

  
  

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it! We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us!

• We’re individuals who are self-starting, motivated, energetic, entrepreneurial about what we do

  
  

• We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us

  
  

• We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion

  
  

• We believe that to create a true meritocracy we need to remove artificial barriers to opportunity

  
  

• We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.

  
  

• We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other’s time and are sensitive to how it is used. We are an output not input-based culture, have respect for people’s personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

  
  

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies [NYSE: MMC]. For more information, visit www.oliverwyman.com. Follow Oliver Wyman on Twitter @OliverWyman.