Job Description
Background:
State Street has established a Global Billing Function, which is responsible for client billing set up and invoicing across all business lines and geographies globally at State Street. Organizationally, it combines all groups performing these activities globally, and also includes centers residing in State Street Shared Service locations in Poland, India and China. Billing Organization owns aspects of business-as-usual activities within billing areas and also drives process improvements and automation.
Basic Purpose of Job:
The Help Desk Lead will be responsible for all aspects of customer billing assistance and issue resolution arising in the Global Billing Function across State Street global businesses spread across countries & regions.
The Help Desk Lead will manage a team with a complex engagement model on a day-to-day basis. The individual will be directly responsible for managing the first point of contact for customers seeking billing assistance, updates, and information.
The Help Desk Lead will oversee that customers’ needs, requests, questions, and concerns are met accordingly throughout the entire billing process.
In addition to Business As Usual (BAU) responsibilities as described above, this role will also be involved in process re-engineering, standardization, and automation efforts.
Responsibilities:-Business As Usual (BAU) Activities:
- General responsibility for all billing hub questions, issues, concerns, and communications
- Oversee and manage the help desk to achieve global consistency and effectiveness in controls; accurate, quality work; and transparency into activities and results. Drive efficiencies to build capacity and create a more agile work process. Maintain a robust control environment: process controls, process oversight and process governance responsibility
- Develop the team to adopt “owner’s mind set”, work independently, and effectively manage timelines
- Provide support to customers throughout the billing process
- Point of escalation within the local reporting line for dealing with issues (people/process/technology) and ensuring that compliance requirements are adhered to (e.g. company policies surrounding standard of conduct, information security, employment regulations)
- May serve as a subject matter expert on particular billing related and help desk matters
- Coaches the team and gathers feedback for performance appraisals
Process Re-Engineering, Standardization, and Automation:
- Assist with the process Re-Engineering, Standardization, and Automation efforts for Billing
- Responsible for ongoing process improvements
Expectations:- Bachelor’s/Master’s Degree in Finance, CPA Qualified with an experience minimum of 10 to 12 years in billing support in a global Billing function within a large financial services institution.
- Knowledge of various services and industry trends of billing methods for those services like Custody services, Sub custodian, trust services and out pocket expense billing, asset management etc.
- Experience of building and maintaining strong control environment (risk excellence, experience with SOX, RCSA controls, etc.), establishing policies, procedures and strong internal controls.
- Demonstrated leadership in improving/building-out the billing function for multiple geographies and business areas
- Experience assisting with re-engineering processes and driving similar centralization of the end-to-end activities for the major financial institutions
Skills required:- Proficiency in Microsoft Office suite (Excel, Access, PowerPoint, Word, Visio), advance levels of Excel (pivot tables, formulas, excel workbook maintenance best practices)
- Knowledge of billing systems
- Conceptual understanding of company-wide financial architecture (GL, sub-GL technology, specialized tools) applicable to the above process groups of processes
- First level management expertise required
- Independent decision-making capabilities, demonstrated thought leadership
- Pride of ownership with the ability to deliver high quality results timely
- Self-motivated, self-assured, and self-managed
- Strong analytical and ability to analyze and summarize complex financial transactions
- Strong attention to details
- Problem solving skill
- Highly organized with ability to multi-task and work under high pressure deadlines
- Must be able to work in a fast paced environment
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