Sr. No.JD for Order to Cash Process
1Sales Order Modification
Verification of Bill Draft, Customer PO and CIS to ensure three- way matching of selling unit prices, quantity and material codes in all the documents.
The verified documents are then sent to Janet from JCS sales support team for SO modification.
2PRF to PO conversion
Checking JCS inventory report for stock availability, verifying PRF, CIS and vendor quotation to ensure all the buying unit prices and part codes are matching correctly.
Three- way tallying of PRF to BD to CIS to ensure quantities and part codes are correct.
The verified documents are then sent to JCS for PR line item creation.
The modified PRF is then forwarded to DBC team for vendor PO creation.
In case of any concerns , Support the DBC team to ensure PO is released on time.
3Material Inward Process
Follow up and liaising with vendors to ensure timely receipt of materials at JCS w/h.
Upon getting dispatch clearance from Sales team, Proceed for shipment dispatches to India Customers.
4Material Dispatch Process
Co-ordinate with Sales for customer documents, clearances & pending points; if any.
Co-ordinate with FF & warehouse for material delivery/pick-up, Receipt, GRN & Packing.
Co-ordinate with JCS Warehouse for packing the outward shipments.
Verification of customer LC, Draft Invoice, Packing List etc & arrange shipment movement via Sea / Air.
Verification/approval of Final dispatch documents, BL/AWB etc.
5Responsible to ensure Correct & Completeness in shipment documentation
Promote verifying draft LCs to ensure it’s correctness and also our capability on documentation compliance & JCI’s Foreign Trade Compliance Policy before the LC is established.
Verify & share Draft documents with JCS for ensuring correctness & speed of processing.
Ensure that the post despatch documents are prepared as per Customer PO, LC terms & JCI Trade Compliance Policy.
Ensure that JCS team promptly sends correct & complete set of documents to customer/bank as per the PO/LC terms.
Ensure Revised/Corrected documents from JCS/FF promptly whenever required.
6Responsible to ensure customer connect
Interacting with sales & Project teams and help to resolve their queries related to LC, documentations etc.
Pre-alerts shared for shipments.
Resolving post-shipment issues, if any.
Provide daily updates to the Tracker File.
Internal department dependency : Sales, Finance and SCM team
External department dependency: JCS sales support team, DBC (SCM team), JCS w/h team, Vendors