Finance Coordinator

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

In the heart of Worli - the business hub of India’s largest city and close to the entertainment and commercial district of Lower Parel, Four Seasons Hotel Mumbai is a chic urban oasis with an intimate, boutique atmosphere. The brand's first hotel in India, Four Seasons Hotel Mumbai echoes 'Powerhouse Luxury' in the city that never sleeps. Known for unparalleled food & beverage options such as those at AER Mumbai, an award-winning rooftop bar, as well as San:Qi, a city-favourite pan-Asian restaurant with wine bar, private dining rooms, four open-style kitchens overseen by master craftsmen and an extensive menu offering Indian, Chinese, Thai and Japanese delicacies.

Basic Function:

• To collect and review all payment-related documents and initiate creditors’ payment in the full respect of hotel procedures.

Role and Responsibilities:

TECHNICAL RESPONSIBILITIES

•      To collect and review all documents per tinent to payment preparation (purchase request, purchase order, receiving record, invoice, etc…), ensuring mathematical accuracy, legitimacy and completeness of the transaction before filing them per supplier’sname, pending for payment.
• To initiate payment process in due time as per agreed terms and submit funds requirements
• Accordingly, to Associate Director of Finance.
•     To perform all Accounts Payables ub-ledger bookings and to verify that Accounts Payables ub-ledger and General Ledger balances are matching.
• To maintain up-to-date creditors’filing and to ensure that on-hand outstanding invoices match with
• A/Pageing report as per the system
• To prepare a monthly payment schedule and ensure  the prompt payment preparation accordingly.
• To prevent any risk of double payment by
• stamped all documents “paid” once payment approvalprocess is completed.
•     Ensure timely preparation of statutory returns and submit to Associate Director of Finance for onward submission.
• Assist Associate Director of Finance in preparing Month-end Departmental Profit & Loss Account and
• Ensure accountability of all the bills/invoices and adequate provisioning for unbilled challans.

HUMAN RESPONSIBILITIES

• To maintain a good relationship with all departments.
• To maintain a good relationship within the department.

COMMERCIAL RESPONSIBILITIES

• To answer all queries from suppliers in a professional manner

OTHER RESPONSIBILITIES

• To be ready and responsible when assigned to perform any other duties as designated by higher management.

RELATION

• Directly reports to Associate Director of Finance.
• Closely works with the Pay Master.

ENVIRONMENTAL & SOCIAL RESPONSIBILITY

• The Accounts Payable Supervisor is required to function under Four Seasons environmental and corporate social responsibility norms including but not limited to:
• Incorporating Four Seasons environmental charter initiatives in to daily practices.
• Working towards Four Season Hotel’s sustainability goals incomplete cohesion with the Indian environmental practices and local laws and regulations.
• Being involved in educating the local community on environmental hazards and encouraging their participation in reducing the impact.

CONFIDENTIALITY

• The Accounts Payable Supervisor is directed not to(either during or subsequently)without the company’s written consent, divulge any information concerning the hotel or any of its dealings, transactions or affairs which may come to his/her knowledge during or in the course of his/her employment with the company.

NOTICE: The hotel business functions seven days a week, 24 hours a day. All associates must realize, this fact and be aware, that at all time ,it may be necessary to move an associate from their accustomed shift, as business demands. In addition, this is a hospitality business and a hospitable service atmosphere must be projected at all times.