Job Description
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility Executive Job Description: We are seeking a detail-oriented and proactive Facilities and Administrative Support Specialist to join our team. The ideal candidate will be responsible for managing a wide range of administrative tasks and providing excellent support to ensure smooth operations of our office facilities.Key Responsibilities:Helpdesk Management:Answer helpdesk calls and emails, providing professional and polite guidance to employees.Follow up on service requests and ensure timely completion.Facility Coordination:Coordinate with internal teams for meeting arrangements, including AV equipment setup.Manage access card activation/deactivation and special requests with BMS room.Oversee pantry and stationery supplies, including monthly indents and food coupon orders.Event Management:Plan and coordinate internal events, trainings, town halls, and team meetings.Arrange pantry services, packed lunches, or buffet setups for events as required.Administrative Support:Assist with general administrative activities as needed.Manage lost and found items and maintain records.Issue new joiner kits, Sodexo cards, food coupons, and vehicle passes.Prepare covering letters and invitation letters for business travel.Vendor Management:Coordinate with service partners (Terrier, CIEL, Timesol, Medifit, Printfield) for invoice submissions and payments.Verify service partner attendance and ensure timely salary payments.Maintain and update background verification records for service partners.Compliance and Reporting:Support NON GSC site compliance and improve overall compliance scores.Contribute to Monthly Management Reports.Assist with Innovare compliance, including pre-mock audits and document submissions.Inventory Management:Conduct monthly stationery and pantry stock audits.Update stationery and pantry stock on a daily basis.Miscellaneous:Manage exit employee details and update NDC.Oversee weekend deep cleaning activities and report to managers.Book meeting rooms as requested by employees.Support offsite events as per client requirements.Prepare invoices for packed lunches and ODC orders.Qualifications:Bachelor's degree in Business Administration, Facility Management, or related field.2-3 years of experience in a similar role, preferably in a corporate environment.Excellent organizational and multitasking skills.Strong communication skills, both verbal and written.Proficiency in Microsoft Office Suite.Ability to work independently and as part of a team.Customer-service oriented with a problem-solving attitude.This position offers an opportunity to play a crucial role in maintaining efficient office operations and providing exceptional support to our employees. If you are a detail-oriented individual with strong administrative skills and a passion for creating a positive work environment, we encourage you to apply.Location: On-site –Bengaluru, KAIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
