Facilities Coordinator

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Job Type: Full-Time
Shift Timing: 1:00 PM – 10:00 PM (Second Shift)Location: Bagmane Solarium CityAbout the Role:
We are looking for a proactive and detail-oriented Facilities Coordinator to oversee employee transportation and provide support in general facility operations. This role is pivotal in ensuring a seamless commute for employees while also contributing to the efficient functioning of workplace facilities. The ideal candidate should have strong coordination skills, problem-solving abilities, and a customer-centric approach.Key Responsibilities:Employee Transportation Management (70%)

• Oversee daily employee transportation operations, ensuring the smooth functioning of approximately 35 cabs operating across different routes.
• Manage second shift schedule (1:00 PM – 10:00 PM) with a primary focus on transportation logistics.
• Coordinate with vendors, drivers, and employees to optimize routes, reduce wait times, and improve efficiency.
• Handle last-minute changes, including rerouting or arranging alternate transport as required.
• Ensure compliance with company policies and local transportation regulations.
• Address employee concerns related to transportation and implement solutions proactively.
• Maintain data on cab usage, costs, and vendor performance for periodic review and optimization.

Facilities Management (30%)

• Assist in overseeing day-to-day facility operations to ensure a safe, clean, and functional workplace.
• Coordinate with facility vendors for housekeeping, maintenance, pantry, and security services.
• Support in managing office infrastructure, seating arrangements, and space optimization.
• Handle minor administrative tasks related to facility upkeep and employee support.
• Respond to employee queries related to facilities and escalate issues as necessary.
• Ensure adherence to safety and compliance standards across all facilities.

Qualifications & Skills:

• Experience: 2–5 years in Facilities Coordination, Employee Transportation Management, or a similar role.
• Education: Bachelor's degree , Logistics, Facility Management, or a related field (preferred).

Skills Required:

• Strong coordination and vendor management skills.
• Ability to handle multiple tasks efficiently and under pressure.
• Good knowledge of transportation logistics and facility management.
• Excellent communication and interpersonal skills.
• Strong problem-solving and crisis management capabilities.
• Proficiency in MS Office (Excel, Word, PowerPoint) and experience in transportation tracking software is a plus.

Why Join Us?

• Opportunity to work in a dynamic and fast-paced environment.
• Be a key contributor to enhancing employee experience and workplace efficiency.
• Competitive salary and benefits package.
• Growth and learning opportunities within the Facilities Management domain.