Executive Assistant to MD and Assistant Manager — Office Administration

About Danone India:

In India Group Danone operates as Nutricia International Pvt Ltd, which specializes in nutrition with a portfolio of products for pregnant mothers, infants, young children as well as adults. These products are manufactured in India and sold nationally under recognized brands including Farex, Protinex, Aptamil, Dexolac and Nusobee. Danone employs more than 1,000 people across India with it's head office in Mumbai anda factory located in Lalru, Punjab.

     More information can be found at www.danone.in

Job Summary

Theroleisresponsible for office administration and providing assistance in administrative activities /tasks to the Managing Director of Danone India, coordinating effectively with concerned stakeholders/ business units and collating necessary information

Key roles and responsibilities

• ManageandmaintainthecalendarsandappointmentsfortheMD
• Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments)and stay
• Organizeandcoordinate official meetings including arrangements for guests traveling from overseas
• Manage work schedules and send reminders and alerts informing about the planned appointments.
• Maintain record of the correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed.
• Managethe expenseclaimsofthe GM
• Manage relevant expenses (raising PR and GRN) in collaboration with the Procurement/ Finance department.
• Maintain confidentiality regarding the information maintained, meetings attended, decisions taken and other activities performed.
• Facilities management including office administration

Profile required

• Education:Graduate/PostGraduate
• Experience: 5 to 7 years of relevant experience in EA role
• Communication skills
• Executive presence
• Executionand servicefocus
• Ability to deal with sensitive/confidential information