Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Executive Assistant

Work location: Gurugram (IN)

Responsibilities:

• Providing all the necessary support for Global Executives on a daily basis.
• Organizing international travel including meetings, accommodation and transport arrangements, producing detailed itineraries often of a complex nature
• Responsible for meetings’ arrangement and co-ordination
• Dealing with calls and emails from various stakeholders in a professional manner and escalating any issues
• Drafting documents and correspondence when required
• Preparing executive communication such as on joiners/leavers, org. changes, project/initiative updates
• Preparing PowerPoint presentations when required
• Organizing meetings and events for the teams
• Managing and coordinating various projects and initiatives (e.g., competence framework, employee survey action planning, development of SOPs and transition support etc.)
• Reminding the manager/executive of important tasks and deadlines
• Assisting with financial reporting.
• Collaborating with finance team on financial transactions.
• Assisting with financial presentations and reports.
• Managing financial documentation.
• Providing general financial administrative support.

Candidate profile:

• Fluent English is a must
• Great with organizing appointments and coordination with all the meetings and booking, good follow up skills (on calendar invites and reviews)
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Have a great understanding of logistics while traveling around the world; good with time zones
• Ability to work in a team with multi-stakeholders
• Accuracy and excellent attention to detail
• Basic Finance Understanding, background in Finance is a must.
• High level of professionalism
• Is proactive in managing complex calendars and can take accurate minutes for meetings (if and when required)
• A cheerful and positive attitude with proven organizational skills
• Engaged, responsive, proactive, anticipating, mature
• Demonstrated competence of working at Executive management level
• Extensive inbox and diary management experience
• Has an excellent telephone manner and interpersonal skills to deal with a wide variety of internal clients               

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.