Executive Assistant

Objective: This individual will play a critical role in supporting the CEO by managing business highlights independently and assisting in global business decisions. The ideal candidate will possess the qualifications, experience, and attributes necessary to excel in a fast-paced, high-pressure environment. 

Qualifications

• Bachelor’s Degree: Required. Preferably in Business Administration, Management, Finance, or a related field.
  
• Master’s Degree: Highly preferred. An MBA or a Master’s in a relevant discipline adds significant value. 
  

Professional Certifications

• Certifications in project management (e.g., PMP), executive assistance, or business analysis can be beneficial.
  
• Any additional certifications in leadership, strategic management, or financial analysis would be advantageous. 
  

Knowledge of Artificial Intelligence (AI)

• Understanding the basics and importance of AI in modern business.
  
• Ability to leverage AI tools for business analysis and decision-making. 
  

Professional Experience

• Minimum 7-10 years* of experience in a high-level executive support role.
  
• Significant experience in handling business operations, preferably in a multinational corporation or a large conglomerate.
  
• Proven track record of managing complex projects and tasks independently. 
  

Industry Experience

• Experience in the same or related industry as the CEO’s organization would be beneficial.
  
• Familiarity with global business environments and cross-cultural management.   
  

Key Skills

Business Acumen

• Strong understanding of business operations, financial statements, and strategic planning.
  
• Ability to interpret business metrics and provide insights for decision-making. 
  

Project Management

• Excellent project management skills, with the ability to manage multiple projects simultaneously and deliver results on time.
  

Analytical Skills

• Strong analytical and problem-solving skills.
  
• Ability to conduct research, analyze data, and prepare comprehensive reports. 
  

Communication Skills

• Exceptional verbal and written communication skills.
  
• Ability to communicate effectively with internal and external stakeholders at all levels. 
  

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Familiarity with project management software and CRM systems.
  
• Ability to leverage digital tools and platforms for business analysis and reporting. 
  

AI Knowledge

• Basic understanding of AI principles and their application in business.
  
• Ability to use AI tools to enhance productivity and business insights.
  
  

Personal Attributes

Highly Energetic

• High energy levels and the ability to maintain productivity and focus over long working hours.
  
• Positive attitude and resilience under pressure. 
  

High Memory and Business-Minded

• Strong memory retention and attention to detail.
  
• Business-minded with a deep understanding of business dynamics and strategic thinking. 
  

Habit of Reading Deeply

• Habit of reading extensively on various subjects, demonstrating a commitment to continuous learning and intellectual curiosity. 
  

Discretion and Confidentiality

• Ability to handle sensitive and confidential information with the utmost discretion.
  

Proactive and Self-Motivated

• Proactive approach to problem-solving and decision-making.
  
• Self-motivated and able to work independently with minimal supervision.
  

Interpersonal Skills

• Strong interpersonal skills with the ability to build relationships and work collaboratively with diverse teams.
  
• Diplomacy and tact in dealing with high-profile individuals and complex situations.
  

Responsibilities

• Support Business Operations
  
• Assist the CEO in managing day-to-day business operations.
  
• Prepare business highlights, reports, and presentations for executive meetings.
  
• Monitor key business metrics and provide insights to support strategic decisions.
  

Coordinate Projects and Initiatives

• Coordinate and manage special projects and initiatives as directed by the CEO.
  
• Ensure alignment of projects with business goals and objectives.
  

Executive Liaison

• Act as a liaison between the CEO and other executives, employees, and external stakeholders.
  
• Facilitate communication and collaboration across departments and regions.
  

Administrative Support

• Provide comprehensive administrative support, including managing correspondence, scheduling meetings, and organizing files and documents.
  

Age Restrictions

• There are no specific age restrictions for this role. However, candidates must have the necessary experience and qualifications, typically amounting to a minimum of 7-10 years in a high-level executive support role.
  

Conclusion
The role of Executive Assistant to the Group CEO is pivotal for the efficient functioning of the executive office. The ideal female candidate will be highly energetic, business-minded, and capable of working long hours. She must possess strong analytical, project management, and communication skills, along with a habit of deep reading and continuous learning. Additionally, she should have a good understanding of AI and maintain a BMI within a healthy range. This individual will be a key partner in driving the success of Rashmi Group globally.