Entity:
Job Family Group:
Job Description:
Overview:
We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the world's ambition of a low-carbon future. Join us and be part of what we can accomplish together. You can participate in our new ambition to become a net zero company by 2050 or sooner and help the world get to net zero.
Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better – and how you can play your part in our world-class team?
Key Accountabilities and challenges:
Accountable for ensuring all invoices are approved appropriately and paid on time, and resolves less complex issues as and when necessary while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance.
Perform prompt and accurate recording of third-party supplier invoices into the ledgers in line with relevant requirements, policies and procedures.
Ensure daily targets on invoice processing are met.
Reconcile the relevant system and journals, and ensure that all invoices are approved appropriately and paid on time.
Monitor open and overdue invoices and communicate and follow-up accordingly with the appropriate collaborators.
Gather, collate and analyse data as and when necessary in order to prepare and maintain various reports as and when needed.
Regularly track and timely resolve outstanding invoices issues that have been called out, or further call out to the necessary parties.
Support preparation of documents and adjustments for monthly, quarterly and year-end close.
Expectations:
Invoices need to be indexed, processed and verified in an accurate and timely manner within tight targets.
Payments and invoices processed to be reviewed thoroughly to ensure completeness and accuracy to safeguard the company from financial and reputational risk.
High level of familiarity with the systems used in order to maintain and reconcile the Payables system to ensure it balances correctly
Liaising with vendors and colleagues in different time zones and potentially in different languages requiring meticulous coordination between teams.
Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners.
Qualifications, Competencies& Approach:
Essential Education & Experience-
Bachelor’s Degree in Management, Business, Finance, Accounting, or related field, or Diploma holder who is currently pursuing professional qualifications (e.g. ACCA, CPA, CIMA).
Minimum of 2 -3 years of experience in general accounting, invoice processing and/ or payables operations.
Experience on tools –JDE, SAP, Ariba Guided Buying in payables and invoice processing is an added advantage
Good skills in using Excel.
Key Competencies:
Operational Excellence - Has a sound understanding of process and workflow streamlining, problem resolution and organisational change
Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans
Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
Digital Fluency - Effectively uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data
Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information
Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights
Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities
Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the collaborator. Knows when and how to use the chain of command
Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and solve problems.
Relationship Management - Establishes and manages relationships with peers and internal business partners to achieve results.
Eye For Business - Identifies new or alternative approaches to performing business activities more efficiently.
Come, join bp team!
Travel Requirement
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Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.