Execution Analyst, Invoice Processing

Entity:

Finance

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

Overview:
At bp, we’re reimagining energy for people and our planet. We have a bold ambition: be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (GBS) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive pioneering digital solutions and agile ways of working.

Key Accountabilities and challenges:

Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational excellence and compliance.
•Perform timely and accurate recording of third party supplier invoices into the ledgers according to relevant requirements
•Monitor open and overdue invoices and communicate and follow-up accordingly with the appropriate stakeholders.
•Gather, collate and analyse data as and when necessary in order to prepare and maintain various reports as and when needed.
•Regularly track and timely resolve outstanding invoices issues that have been raised, or further bring up to the necessary parties.
•Support preparation of documents and adjustments for monthly, quarterly and year-end close
•Preparation of manual posting documents and posting against provisions.
•Support MoC by adopting and effectively delivering in line with process changes
•Ensure daily targets on invoice processing are met.
•Reconcile the relevant system and journals, and ensure that reviewed and processed and paid on time.
•Handle the processing of invoices dropout from BOT process/ other automated channels
•Support CI (continuous improvement) in AP operational processes, process simplification and compliance
.High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure it balances correctly.
•There is a high financial and reputational risk involved in prompt and accurate payments processing. Payments reviewed thoroughly to ensure completeness and accuracy.
•Invoices need to be processed and verified in an accurate and timely manner within tight deadlines.
•Liaising with vendors and colleagues in different time zones and potentially in different languages requiring rigorous coordination between teams. 
•Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners

Qualifications, Competencies & Approach:

Essential Education & Experience-

•Bachelor’s degree in finance, Accounting, or related field, or currently pursuing professional qualifications.
•Minimum of 1-3 years of experience in general accounting, accounts payable and / or invoice processing operations. 
•Experience on tools – JDE, SAP, Ariba Guided Buying in payables and invoice processing.
Good skill in using Excel

Approaches-

•Own your success - Accountable for delivering innovative business outcomes; Seeks opportunities to improve and digitize process delivery; Adheres to safe and ethical work practices
•Think big - Actively builds own knowledge, capabilities and skills for the future; Values teamwork and collaborates to achieve results
•Be curious - Willing to suggest new ways of working, processes and technologies; Ensures the delivery and improvement of digital solutions to benefit customers
•Effortless customer experiences - Understands customer needs and delivers digital seamless self-service customer experiences
•Digital first - Applies creative digital solutions to tackle problems

Come, Join our BP Team!

Travel Requirement

Up to 10% travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agreements and negotiations, Analytical Thinking, Building sustainability, Category spend profiling, Category Strategy, Commercial Acumen, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and management

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.