Deputy Manager-Executive Assistant_Pune

At Vodafone, we’re not just shaping the future of connectivity for our customers – we’re shaping the future for everyone who joins our team. When you work with us, you’re part of a global mission to connect people, solve complex challenges, and create a sustainable and more inclusive world. If you want to grow your career whilst finding the perfect balance between work and life, Vodafone offers the opportunities to help you belong and make a real impact.

We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial / business support needs to Head of HR Services.The key roles & responsibilities will be around supporting with Executive administrative services, however through this role you will also get opportunity to learn & understand gamut of services in HR and gain experience around HR domain and program management (PMO). The role is designed keeping in mind 80% workload will be around administrative services support and 20% will focus on your personal growth as HR professional.  

Key Roles and Responsibilities  

• Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally.  
• Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to the executive. Process invoices and Travel and Expense claims in timely manner.  
• Schedules and coordinates 1 to 1 meeting with direct reports and team meetings.  
• Assist with creation/modification of presentations, spreadsheets, and other various documents as per business needs.  
• Coordinates all aspects of executive level manager appointments, meetings, on-sites/events and conference calls 
• Recording the minutes of the meeting with clear emphasis on the key action points from the meeting.  
• Tool Support and administration – Administrative support on various internal/external tools used across VOIS Offices 
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks . Open to taking on additional new responsibilities at any time.  

Attributes for Success  

• Enjoys problem solving and able to prioritize effectively 
• Strong project coordination skills and comfortable using IT systems 
• Should have good judgment in confidential situations and proven experience interacting with senior management. 
• Extremely organized and enjoys administration and able to work in a team arrangement 

Preferred Qualifications & Experience  

• Postgraduate with work experience (applicant with MBA Degree will be preferred) 
• Good command over English (written & spoken)  
• Work experience in HR will be added plus for applicant  

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.

We are a leading international Telco, serving millions of customers. At Vodafone, we believe that connectivity is a force for good. If we use it for the things that really matter, it can improve people's lives and the world around us. Through our technology we empower people, connecting everyone regardless of who they are or where they live and we protect the planet, whilst helping our customers do the same.

Belonging at Vodafone isn't a concept; it's lived, breathed, and cultivated through everything we do. You'll be part of a global and diverse community, with many different minds, abilities, backgrounds and cultures. ;We're committed to increase diversity, ensure equal representation, and make Vodafone a place everyone feels safe, valued and included.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, please refer to https://careers.vodafone.com/application-adjustments/ for guidance.

Together we can.