Billing Coordinator

Job Category:

Pay Grade Range:

Disclaimer: The base salary range represents the low and high end of Altus Group’s “Pay Grade Range” for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Group’s total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.

Unlock your Altus Experience!

If you’re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there’s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.

Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that’s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

Job Summary:

Reporting to Manager – Revenue Accounting, Altus group is seeking candidates in the position of Billing Coordinator. The Billing Coordinator will be responsible for billing of Client unbilled Work in Progress (WIP) as instructed, process write-ups and recognition of revenues consistent with BU and Corporate policies and practices, ensuring accurate month end, quarter end, and year end cut off for all functions. To assist in the financial reporting and processes related to revenue recognition in compliance with financial policies of the Altus Group. 

Working Hours:

• For North America support: The working hours are from 2:00 PM to 11:00 PM IST.
• For Australia support: The working hours are from 7:00 AM to 4:00 PM IST.

Key Responsibilities:

• Preparing of invoices for Altus Clients through consultation and collaboration with internal client contacts (consultants, etc.).
• Prepare billing memos for review and authorization by the business for the invoicing process. Ensuring any billing adjustments are authorized by the project manager and documentation is retained.
• Ensuring all supporting documentation is provided prior to the recording or billing of revenue by the business. This documentation must be retained and filed according to Company policy.
• Provide backup of invoices if required by clients.
• Distribution of final invoices to Clients or Project Managers.
• Opening of new projects and review project contract documentation to ensure compliance with company policy and IFRS 15 contract requirements.
• Monitor timesheets and liaise with staff regarding submissions.
• Create monthly WIP aging schedules for review by project leads.  
• Ensure project leads provide comments and documentation on significant balances that have aged. 
• Follow ups and discussions with project leads as required to ensure timely billing of WIP balances and to ensure no buildup of stale-dated WIP is experienced 
• Prepare monthly reports and analysis as required.
• Provide reporting and documentation to external auditors for quarterly reviews and year end audits.
• Ensure there is compliance with revenue and billing policies and escalate non-compliance for resolution with Accounting Manager.
• Continual process improvement.  
• Assist in other ad hoc projects as determined by the Accounting Manager or Director of Finance.

Key Qualifications:

• Post-secondary degree or diploma with a concentration in accounting/finance or two years’ experience in a similar role
• 2-5 years of experience in a company providing professional services
• Experience with Workday or similar systems is required
• Proficiency in using Microsoft Office applications (MS Excel, MS Word, MS Access, etc.)
• Excellent attention to detail and superior organizational skills
• Excellent written and verbal communication skills
• Strong problem identification and problem resolution skills
• Ability to innovate and adapt to new situations as they arise
• Excellent teamwork and team building skills
• Ability to work individually and as part of a team
• Self-motivated with high level of integrity and work ethic
• Self-motivated, with high energy and an engaging level of enthusiasm

What Altus Group offers:

• Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health. 
• Growth and development: As a destination for top industry talent, we’re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee’s career journey.
• Flexible work model: We’re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at accessibility@altusgroup.com or +1 888 692 7487.

We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you.