Assistant VP – BIIC Business Manager

Purpose of the role

To maintain the smooth and efficient operation of our trading desks, providing operational support and expertise to traders, sales professionals, and other key stakeholders, helping them maximize their productivity and minimize disruptions and handling administrative tasks, and providing market information and research. 

Accountabilities

• Provision of immediate and efficient technical support to traders and sales professionals on the trading desks, resolving hardware, software, and network-related issues to ensure uninterrupted trading activities.
• Coordination of trade execution by liaising with traders, clients, and other internal teams to ensure smooth transactions.
• Maintenance and updating of trade records, transaction logs, and client databases accurately.
• Reports, presentations, and documentation preparation to support sales and trading activities.
• Monitoring of market data and assist in the analysis of financial information for trading decisions.
• Operational tasks such as processing trades, confirming orders, and resolving trade discrepancies.

Assistant Vice President Expectations

• To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions.
• Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes.
• Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues.
• Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda.
• Take ownership for managing risk and strengthening controls in relation to the work done.
• Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy.
• Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively.
• Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience.
• Influence or convince stakeholders to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as a "Assistant VP – BIIC Business Manager" at Barclays, We are looking for an experienced professional to support the Business Management function on various initiatives, supporting the ramp up of the platform, working with cross functional teams, improvement in operating & infra processes, budgeting process and providing Project Management support. Experience in a business management role, including creating and updating management presentations, tracking costs and headcount, managing risk and controls, etc. Excellent interpersonal and communication skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must. Very strong data/analytical, Excel skills and PowerPoint presentation skills (Should be able to demonstrate these skills during selection process) to be able to execute data and reporting requests and ability to present data results in a visual, user-friendly format for the intended audience.
You may be assessed on the key critical skills relevant for success in role, such as experience with Project management - good project management skills to manage individual’s tasks and ad hoc projects. Flexibility – to adapt successfully to changing situations and environments

To be successful as a “Assistant VP – BIIC Business Manager ", you should have experience with:

Basic/ Essential Qualifications :

(Key Accountabilities of the Role)

• Provide Business Management support for administrative, functional and operational activities of BI India Centre. Participating (and where relevant owning) adhoc projects that help the smooth functioning of the department.
• Closely work with BIIC Management team to deliver on varied initiatives, driving key initiatives critical for day to day working and processes of the franchise.
• Contribute towards Business management, prepare management packs, be involved in governance & risk management, change management and effectively manage processes. In addition, also look at Business Continuity planning, talent management, infrastructure management etc.
• Act as an interface between Business and corporate functions like IT, Legal, Compliance, Risk, Finance, Audit, Controls etc. Act as the single point of contact for all administrative needs and maintain a healthy business relationship by answering queries, solving problems and reviewing performance of the implemented businesses.
• Business Management, Administration, Financials/Budgeting o Senior Management presentations.
• Data collation from multiple sources and prepare MIs, performance metrics for insightful actions.
• Headcount tracking, billing, monitoring Joiners, Movers and leavers to ensure appropriate data is recorded and reported to global Markets management.
• Budgeting and cost monitoring, expense approvals, forecasting, proactively plan for growth, ensuring governance to T&E.
• Produce monthly MIS reports highlighting business updates, hiring updates and other details to Global Business Managers. Producing regular and adhoc management information reports.
• Infrastructure Planning and Management o Ownership to resolve all infrastructure related issues for the team.
• Seat/ occupancy planning, projections and management.
• Space demand analysis.
• IT Infra planning, inventory management and monitoring.
• Market data tracking.
• Ownership on getting resolution to Tech/IT related queries.
• Controls & Governance, Service Management, Business Continuity: o Manage ServCo activities such as Service Appendix/Service Rules documentation, IGA updation, getting relevant approvals for new migration activities, and other adhoc/ongoing requirements directed by ServCo Management team.
• Operational risk , Incidents and events tracking.
• Broader governance related activitie.
• Driving Business Continuity Initiative across the organisation.
• Ensure regular interaction with: o Technology – IT requirements on the basis of expansion plan, keep buffer requirements for visitors, deal with desktop support for uninterrupted efficient support, upgrade of VDIs.
• Finance: Cost centre creation, recharging to correct cost centre, budgeting/ forecasting and Finance MIS, answering queries from Finance in Mumbai/ Regions.
• HR: Resourcing team and Campus hiring plans, implementation of hiring plans, keeping track of sponsored HR headcount, compiling HR related MIS, organizing common training for the staff.
• Facilities: space for expansion, movement of teams as per the changes in the organization structure, new requirements like private side build out, any other changes required

Desirable skillsets/ good to have:

• Personal attributes essential to performing role including competencies, expertise, knowledge, and experience.
• Very strong data/analytical and Excel skills to be able to execute data and reporting requests and ability to present data results in a visual, user-friendly format for the intended audience.
• Expertise in making PowerPoint presentations.
• Experience in a business management role, including updating management presentations, tracking costs and headcount, managing risk and controls, etc.Strong team work as the person will be required to operate with teams across the organization, in multiple locations and time zones.
• Adept in both oral and written communication skills.
• Focus - Strong attention to detail and accuracy.
• Diligence: Ability to carry out detailed tasks with diligence (and as per timelines)
• Ability to multitask and be agile.
• Commercial and risk awareness – understand the commercial and regulatory environment in which we operate and ensure risks are appropriately managed and escalated.
• Time management - effective time management to ensure tasks are completed within agreed timescales and deadlines.
• Proactive and organised self-starter with a positive attitude – act on own initiative, identify opportunities and be proactive in putting forward ideas and solutions.

This role will be based out of Nirlon Knowledge Park, Mumbai.