Assistant Manager - Collateral Management

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Digital Business Service (DBS) is a pivotal part of the Group, providing essential operational and technical support to our global businesses and helping improve customer service and efficiency. DBS combines global expertise and technology to help keep us ahead of the competition.

Global Operations

Within DBS, Global Operations is a leader in the development of services and processes that are designed around the customer and enable the firm to demonstrate to regulators that its processes and ways of working will deliver consistently high standards of compliance. Every day, customers all over the world are paying bills, buying homes and setting up companies and every day, Global Operations teams are making sure all this happens smoothly. 

INM Collateral Management

Collateral Management team as part of DBS, manages the end-to-end processing of Perfection, Maintenance & Release of Mortgage collaterals for retail customer and the team operated out of Chennai. The team will ensure "Good Title" to any property being taken as security in accordance with Local Legal practices and the guidance provided by the empaneled lawyers and internal guidance. The activities include receipt of the title documentation for Mitigant perfection, checking documentation for completeness, liaising with lawyer to act on behalf of the bank in the mortgage transaction, and send copies of documentation if required, monitor and follow up for receipt of title documentation and check completeness, send title documentation to secure storage (either in-house or third party) until maturity of the mortgage a/ or loan is paid off.

We are currently seeking an experienced professional to join the INM Collateral Management team in a GCB 7 role – Assistant Manager Collateral Management.

Principal Responsibilities

Responsibilities include:

Business

• Ensure the highest levels of service both internal and external customers, and with a objective of protecting the interests of the bank at all times
• Checking of the security documents and carrying out changes in internal systems, etc. based on review / completion of necessary documentation; while ensuring adherence to internal processes.
• Ensure Security Perfection, Maintenance and Release in line with the processes and policies of the bank.
• Agreed upon SLAs to be met and monitored at regular intervals.
• Improve turnaround times and reduce costs and error rates.
• Ensure compliance with regulatory and internal guidelines.
• To ensure proper Housekeeping.
• Process daily request for Mortgage collateral received various channels and provide appropriate resolution.
• Investigate on customer complaints and provide appropriate resolution to meet customer needs.
• Address queries/ clarification received from branches / Business partner & other stakeholder by providing timely & accurate revert.
• Work on daily / weekly / Monthly MIS on critical activity managed and share them with key stakeholder as and when required.
• Interact with Vendor for daily retrieval / archival of property documents and ensure the re-archival timelines are never breached.
• Identify areas of improvement within the Operations unit & suggest changes in design / re-engineer processes and implement the same in consultation with the line of operations.
• Maintain key operation metric like OOE / PA and capture daily volume processed through on designated system.
• Understand and conceptualize process flows for all activities managed in the team.
• Analytical thinking and attention to detail is necessary for the constant improvement of workflows and procedures to improve service standards.

Customers / Stakeholders

• Effective Relationship management with stakeholders and staff internally to ensure effective service delivery.
• Continuous engagement with stakeholders on evolving business and functional requirements to work towards improvement in line with group priorities.
• Establishing an effective and robust communication channel with multiple stakeholders to ensure timely flow of information and continuous feedback mechanism

Leadership & Teamwork

• Create an environment where skills and knowledge are openly shared to achieve team and business goals.  Provide guidance on referred/technical issues in a constructive manner.
• Show respect for all and encouraging others to do the same.
• Develop and maintains effective working relationship with peers, the wider management team and other business areas.
• Analyze business trends, establish volume forecasting and plan for effective capacity management
• Manage work for quality and ensure compliance with audit requirements
• Building positive and professional relationships with Business Partners and colleague in other areas.

Management of Risk

• The jobholder will ensure the fair treatment of our customers is at the heart of everything we do, both personally and as an organisation.
• The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.
• This will be achieved by ensuring all actions taken on account of the likelihood of operational risk occurring. Also by addressing any areas of concern in conjunction with entity management and/or the appropriate department.
• Contribute to the continuous improvement in process quality and delivery in support of the Group Strategy.
• Ensure all processes, services and activities are guided and support HSBC and Group Strategy and purpose.