Bayt.com
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Job Description

  • Overall day to day office administration of HGCTKPL and Project offices.
  • Maintain effective networks to ensure that the administration of the Company and its activities, including the Project, are smoothly administered.
  • Proactively manage the external environment in such a way as to enhance the prestige of the Company and build its brand equity.
  • Ensure HGCTKPL liaison with Regional Office
  • Travel Management for employees based on requirements and as per entitlement.
  • Ensure smooth function of Housekeeping, Infrastructure, Building Maintenance, Pantry and Stationery Management of HGCTKPL and Project offices.
  • Manage and maintain Company assets.
  • Establish and implement policies & procedures for administrative matters keeping in view of overall budget management and its control.
  • Assist with planning and execution of all company events, vendor negotiations, new vendor development, Facility Management, vendor follow-ups
  • Ensure availability of stock, tracking and analyzing consumption.
  • Prepare admin-related monthly accounting status report.
  • Select and manage 3rd party service providers. Establish and monitor maintenance procedures with continuous improvements.
  • Handle all domestic and overseas deputation/travel of employees including their visas, tickets, allowances, accommodation, Forex, Safety and Security.
  • Handle guests and overseas visitors/ expats. Responsible for their documentation, legal requirements, registration, invitation letters, food & logistics.
  • Ensure application and receipt of all necessary general governmental permits, licenses and Statutory Compliances.

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