Job Description
The International Water Management Institute (IWMI), a CGIAR Research Center is looking for an enthusiastic candidate to take on the role of Assistant Finance Officer at our office in New Delhi, India.
The Assistant Finance Officer will be a vital part of the Admin & Finance team of the country office, supporting the financial operations of IWMI's India office. Working closely under the supervision of the Administrative and Finance Manager – India, the Assistant Finance Officer will provide essential financial support to research scientists and a diverse range of partners collaborating with IWMI.
The role encompasses accurate and timely processing of financial transactions, maintaining comprehensive financial records, and assisting in the preparation of financial reports. The person will ensure strict compliance with IWMI’s financial policies, procedures, and regulatory standards, contributing to the efficiency and effectiveness of the finance team and the smooth functioning of IWMI’s India operations.
DUTIES & RESPONSIBILITIES:
- Process invoices, payments, and receipts promptly and accurately.
- Assist in payroll processing and ensure proper documentation.
- Track expenses, Statements of Expenses (SOE) and other incoming invoices and ensure they align with approved budgets.
- Support the preparation of budget forecasts and financial summaries as support required by Administrative and finance manager.
- Maintain accurate financial records, including invoices, receipts, and payment logs by scanning documents and proper filing.
- Update and manage financial databases and accounting systems using dedicated ERP of IWMI.
- Ensure adherence to organizational financial policies and regulatory standards.
- Assist with internal and external audits by preparing necessary documents and reports.
- Prepare financial reports, summaries, and statements for management and stakeholders.
- Provide guidance on financial procedures and compliance to research staff and partners.
- Coordinate with vendors, suppliers, and contractors to resolve financial queries.
- Assist the Administrative and Finance Manager in daily tasks and special projects.
- Participate in continuous improvement initiatives to enhance finance team efficiency.
