AP Specialist

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Key Responsibilities:

About the Role:

We are seeking a highly organized and detail-oriented Accounts Payable Associate to join our team and manage the processing of vendor invoices within the Netsuite &  Coupa application. You will be responsible for ensuring accurate, timely, and compliant processing of all vendor invoices while upholding company procurement policies and procedures along with extracting and preparing analytical reports from Netsuite & Coupa.

The Accounts Payable Invoice Processing Associate is responsible for the efficient and accurate processing of invoices from receipt to payment. This role involves data entry, verification, and reconciliation of invoices to ensure timely and correct payments to vendors.

Key Responsibilities:

• Process vendor invoices received, ensuring adherence to company policies and accounting standards.
• Verify invoice accuracy, including supplier information, amounts, and tax details.
• Enter invoice data into the accounting system with high accuracy and speed.
• Match invoices to purchase orders and receipting.
• Resolve discrepancies with invoices and purchase orders.
• Respond to vendor inquiries regarding invoice status and payments.
• Resolve invoice-related issues with vendors or internal business owners on time.
• Create vendor records in the accounting system.
• Prepare and process payments to vendors according to established procedures.
• Ensure timely and accurate payment processing.
• Communicate effectively with employees and vendor regarding invoice queries and clarifications.
• Adhere to company policies and procedures related to accounts payable.
• Maintain confidentiality of financial information.
• Contribute to continuous improvement of the accounts payable process.
• Work on ad hoc projects as needed.

Educational and professional experience:

• Bachelor's degree in accounting or finance.
• Minimum of 5 years of experience in processing vendor invoices.
• Advanced Netsuite, Coupa & MS Excel skills
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Strong spreadsheet and presentation skills with an exceptional ability to distill large amounts of data points and communicate key findings.
• Strong experience working cross-functionally with stakeholders/business partners and interacting with the executive leadership team.
• Superb communication and leadership skills
• Naturally curious and proactive in independently exploring and delving deep into problems to identify solutions.
• Ability to thrive in a fast-paced and ambiguous environment.