Job Description
Senior Grants Accountant
Location: Cairo, Egypt Contribute to the preparation of grants proposal and review FAD financial and reporting requirements in line with Plan guidelines. Provide support to program teams in preparing budget for Proposals Coordinate with grant finance team at PAs to ensure efficiency of grant budget development Contribute to grants preparations; start up workshops, processes and donors’ contracts. Provide technical support and advice to national implementing partners during the grant start-up phase. Oversee project related grants from inception to completion, and ensure that all project related income and expenditure is in line with the agreed activities, outputs and objectives of the project; Ensure that all financial transactions and reporting procedures are compliant with the specific financial requirements of the donors. Maintain transparent detailed reporting systems to enable colleagues, Plan Management and external parties to understand the relevant budgets Regularly monitor and document grant expenditures and grant funded activity to ensure compliance with donors’ regulations and specific terms and conditions of multiple types of donors. Lead the monthly review and reforecasting exercise for all grant budgets, working in tandem with the CO finance team and finance teams in the programme areas. Communicate professionally and in a timely fashion with NOs to ensure effective grant management and sharing the financial information. Keep the CFM updated on all key communications with NO partners. Provide support to grants staff during grants implementation on financial follow up and monitoring in line with FAD Provide training to related Plan Staff and partners on financial regulations of donors. Review and coordinate the monthly cash forecast for all grants against the agreed approved FADs, POs and CAB. Maintain grants files and archive financial reports in line with finance policies and guidelines. Final review the partner advances, payment requests and POs creation on Country Office level. Prepare the grants partner settlements journal voucher and follow up with finance team to ensure timely submission of partners required reports and related documents. Coordinate grants recharges and ensure that it is reflected in the corporate systems. Ensure that the CFM and Plan Egypt senior management are made aware of issues/challenges pertaining to full recharges of grant costs in corporate financial systems. Follow up and update all grants financial systems and share information with related staff. Work with the Grant Accountants to provide support and trainings to Plan Egypt partners as required. Contribute in develop plans for building the capacity of all Plan Egypt partners Participate in the training needs analysis and identify the relevant trainings needed to strengthen the partners capacity in financial management * Coordinate with the localization Advisor/ partnership officers as well as finance team inside Plan Egypt to conduct the financial trainings for the relevant staff at partner’s organizations.
