Secretary - Legal (Hybrid/Remote)

Role: Secretary - Legal (Hybrid/Remote)

Reporting Line: Team Leader

Requirements:

• 3-5 years of secretarial experience with a professional services company
• Superior written and oral communication skills in English and Arabic 
• Familiarity with legal documents and terminology
• Excellent knowledge of Microsoft Office suite (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc.)
• Ability to multitask and manage an ever-changing workload and clearly communicate priorities
• Exceptional organizational skills with the ability to work under pressure, prioritise effectively and achieve results within the specified deadlines
• High levels of flexibility and adaptability
• A proactive and entrepreneurial spirit with the ability to work autonomously
• Good problem-solving and decision-making skills
• Demonstrate a courteous and professional demeanour and strong interpersonal skills

Primary Job Purpose:

The primary job of a Secretary in the remote team is to offer administrative support to Lawyers based in different Al Tamimi offices while working from our offices in the specified local jurisdiction. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to work efficiently under tight deadlines. Familiarity with modern office technology, including desktop sharing, Zoom, and Microsoft Teams, is highly desirable. The role involves managing various executive tasks and consistently delivering high-quality work within designated timelines, with the ability to work independently with minimal supervision.

Duties & Responsibilities:

• Provide administrative support to lawyers
• Act as first point of contact for lawyers 
• Manage lawyer email inboxes; handle basic email responses
• Coordinate schedules, meetings and appointments via calendar and diary management
• Attend meetings and record meeting minutes
• Arrange travel, transport and accommodation bookings
• Produce documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist lawyers with processing, amending, and proofreading legal documents 
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Implement and maintain procedures and administrative systems
• Liaise with colleagues and clients
• Other ad-hoc tasks as and when required

Education & Certifications:

• Bachelor's/associate’s degree
• High School Diploma/GED or equivalent

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion: 

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.