Operate the telephone switchboard to answer, screen, and forward calls, take messages, and provide information about departments, employees, and services.
Greet visitors, verify their purpose of visit, liaise with Security Personnel to issue visitor ID cards, and maintain a visitor database with relevant information.
Oversee meeting room reservations, coordinate with event organizers to arrange logistics (AV equipment, seating, catering), and ensure facilities are prepared with support from office staff.
Transmit information via computer, mail, or fax, and manage incoming and outgoing correspondence, including courier deliveries.
Order office supplies to the facility Dep, maintain records, and perform basic bookkeeping tasks.
Maintain databases of suppliers, vendors, clients, and employees.
Assist with HR and marketing administrative tasks, including desk research, as needed.
Ensure compliance with all HSE instructions and guidelines.
