Proposal Coordinator

Job Description:

Position Overview :_
We are seeking a motivated and detail-oriented Proposal Coordinator with 1-3 years of experience to join our team. The Proposal Coordinator will play a vital role in supporting the end-to-end proposal development process, ensuring high-quality and timely submission of proposals. This role requires strong organizational, communication, and project management skills to effectively coordinate with cross-functional teams and meet strict deadlines.

Key Responsibilities :_

Proposal Development :

• Assist in preparing and organizing proposal documents, including compliance matrices, templates, and formatting according to client requirements.
• Coordinate with technical and subject matter experts to gather required information and ensure proposal content aligns with the client's needs.

Project Coordination :

• Develop and maintain a proposal schedule, tracking progress and ensuring timely delivery of milestones.
• Communicate deadlines and deliverables clearly to all stakeholders involved in the proposal process.

Compliance and Quality Assurance :

• Review RFP/RFI documents to ensure full understanding of submission requirements, evaluation criteria, and client expectations.
• Ensure all proposals comply with internal standards, branding guidelines, and client instructions.

Content Management :

• Maintain a repository of proposal templates, reusable content, and standard responses.
• Work on updating boilerplate material to reflect the latest capabilities, case studies, and successes.

Collaboration and Communication :

• Act as the central point of contact for proposal-related communication between internal teams and external stakeholders.
• Facilitate meetings such as kickoff sessions, review discussions, and debriefs post-submission.

Administrative Support :

• Manage proposal documentation, including version control and archiving.
• Support reporting on proposal metrics, win rates, and lessons learned.

Qualifications:

• Education : Bachelor’s degree in Languages, business administration, Marketing, Communications, or a related field.
• Experience : 1-3 years in proposal coordination, bid management, or a similar role.
• Skills and Competencies:
  • Strong organizational and project management skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with proposal management tools is a plus.
  • Ability to work under pressure, manage multiple deadlines, and prioritize tasks effectively.
  • Team-oriented with a proactive attitude and problem-solving skills.

What We Offer:

• A collaborative and supportive work environment.
• Opportunities for professional growth and development.
• Exposure to a dynamic and fast-paced industry.

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