Job Description Project Assistant
Primary Location
: Egypt-Cairo
Organizational Setting The main aim of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments in developing policies, programmes and projects to achieve food security and nutrition and reduce hunger and malnutrition, promote sustainable agricultural development, reduce rural poverty, develop inclusive agri-food systems and strengthen livelihood resilience – in line with the Organization’s Strategic Objectives and United Nations’ global and Government of Egypt’s national Sustainable Development Goals.
Reporting Lines
Under the overall supervision of the FAO Representative and Assistant FAO Representative, the direct supervision of the Project
Senior Advisor, the Project Assistant, will work in close collaboration with the technical team of the project, and the team of FAO Office in Egypt and their partners to scaling up the climate ambition in agriculture and land use in Egypt.
Technical Focus
The Project Assistant under the project UNFA/GLO/092 titled as “Scaling up climate ambition in agriculture and land use SCALA” will follow up on the project implementation activities.
The Project Assistant (NPP) will assist in monitoring project activities, following up on purchase orders, , supporting organizing workshops, and events.
Tasks and responsibilities
Monitoring and Reporting:
• Assist in tracking the progress of ongoing activities to ensure compliance with SCALA workplan and deadlines.
• Consolidate data and outcomes from activities over the past year to contribute to final reporting efforts.
Event and Workshop Support:
• Assist in organizing and coordinating workshops, consultations, and other project events.
• Support logistical arrangements, including preparing materials,
• Support in procurement of supplies or materials.
Technical Assistance:
• Provide background information and input to support the preparation of reports and presentations related to progress reports.
• Conduct research as needed to support project outcomes, especially on climate change and climate finance
• Preparing agendas, documenting key decisions during meetings, and ensuring action items are assigned and followed up, Using tools like Microsoft Office Suite, Google Workspace, or Slack..
Communication and Outreach:
• Assist in the preparation of communication materials to showcase the project’s progress and achievements.
• Any other duties related to the incumbent’s field of experience, as required.
FAO Standards and guidelines:
Liaison with the OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, appropriate review and clearance processes.
All communication materials will follow FAO clearance processes and comply with FAO standards, including:
FAO Strategic Framework
FAO social media policy and guidelines:
Social Media Branding Guidelines:
FAOSTYLE:
FAO terminology:
FAO Names Of Countries
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).
Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements
• University degree in agriculture, science, engineering, or a related scientific field.
• The Project Assistant must have at least one year of experience in administrative, financial, and procurement management systems, along with experience in generating reports for monitoring and evaluation purposes.
• Full proficiency in both English and Arabic is required.
• Must be a national of Egypt.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Understanding of FAO system is preferable
• Previous work experience in one of the UN agencies is desirable.
• Relevance of experience working with FAO's administrative, financial, procurement, and contract management systems, as well as in generating reports for country offices.
• Proven track record of working in a similar position within the FAO, on budget tracking and expense reporting.
• Have a good understanding of climate change, with specific knowledge of adaptation and mitigation topics, particularly in the agriculture sector.
Selection Criteria
• The candidate should have a proven track record of working in a similar position at FAO
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance:
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