Project Admin

Role Overview: -

Assist & support to the Project Management team in performing administrative functions.

Key KPIs include:

• Lead Administrative requests.
• On time payments
• Coordination with HR team for employees requests
• Microsoft Dynamics AX Revisions on time
• Submit and settle Financial requests on time
• Project closure sheet on time

Operations Management: -

• Work closely with the project manager to handle all the project ‘s logistical and administrative tasks.
• Register on MS Project all plans with achieved tasks and including delays.  
• Follow up and Support project team to resolve Microsoft Dynamics AX issues related to Projects’ budget.
• Ensure that all project expenditures are captured and properly recorded.
• Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
• Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents).
• Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
• File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...) 
• Undertake all the logistics to facilitate the transportation of the technical staff to the customer site. 
• Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations). 
• Update reports and forecast on Microsoft Dynamics AX
• Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) &  ERP systems and fix any problems appear with its owners. .
• Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
• Provide a daily report to PM/Head of PM of pending Issues in Projects.