Job Description
Role Overview: -
Assist & support to the Project Management team in performing administrative functions.
Key KPIs include:
- Lead Administrative requests.
- On time payments
- Coordination with HR team for employees requests
- Microsoft Dynamics AX Revisions on time
- Submit and settle Financial requests on time
- Project closure sheet on time
Operations Management: -
- Work closely with the project manager to handle all the project ‘s logistical and administrative tasks.
- Register on MS Project all plans with achieved tasks and including delays.
- Follow up and Support project team to resolve Microsoft Dynamics AX issues related to Projects’ budget.
- Ensure that all project expenditures are captured and properly recorded.
- Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
- Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents).
- Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
- File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
- Update reports and forecast on Microsoft Dynamics AX
- Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
- Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
- Provide a daily report to PM/Head of PM of pending Issues in Projects.
Job Details
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Job Location
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Cairo Egypt
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Company Industry
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Higher Education
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Company Type
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Employer (Private Sector)
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Job Role
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Administration
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Employment Type
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Unspecified
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Monthly Salary Range
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Unspecified
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Number of Vacancies
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Unspecified
Preferred Candidate
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Degree
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Bachelor's degree / higher diploma