Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.UNDP is the United Nations' global development network, advocating change and connecting countries to knowledge, experience and resources to help people build better lives. We are on the ground in 170 countries and territories, working with governments and people to find their own solutions to global and national development challenges to help empower lives and build resilient nations.
The 2030 Agenda of the Sustainable Development Goals (SDGs) and the commitment to leave no one behind reflect the interdependence of health and sustainable development issues such as worsening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g. malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and wellbeing for all requires innovative partnerships and financing.
UNDP's partnership with the Global Fund (GF), in line with UNDP's 2022-2025 HIV and Health Strategy: "Connecting the Dots", makes an essential contribution to the UNDP 2022-2025 Strategic Plan, the 2030 Agenda for sustainable development and the commitment to leave no one behind. UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund (GF) to ensure management, implementation and oversight of Global Fund grants, while simultaneously strengthening institutions and health systems for national entities to assume the role of PR over time.
As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group the Global Fund Partnership and Health Systems Team (GFPHST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.
Under the overall guidance of the Programme Manager and in close coordination with the Programme Management Unit (PMU) of the Global Fund grant, Operations unit and Procurement Units of Egypt UNDP Country Office, the Procurement and Supply Chain Analyst is responsible for supporting procurement management as well as capacity development for the NGOs SRs and the National Programs. The incumbent coordinates execution of transparent and efficient business processes, aimed at provision of high-quality services to external and internal clients.
The Procurement and Supply Chain Analyst will be responsible for identifying and specifying needs, forecasting, quantifying, and managing the procurement of health commodities both locally and internationally under UNDP grants. This role will also involve coordinating the shipment of health commodities, including overseeing pre-clearance, clearance, and delivery of consignments to warehouses at the central levels. The Analyst will collaborate closely with the National Disease Programs, and other partners.
The Procurement and Supply Chain Analyst will also be responsible for managing and updating the Health Products Management Template (HPMT) and the detailed budgets related to health commodities. Additionally, the Analyst will provide comprehensive analytical reports to support informed decision-making by management.
The Procurement and Supply Chain Analyst will be responsible for establishing strategic partnerships, offering policy and technical guidance, and collaborating with partners to enhance the national system for health commodity procurement and supply chain management.
The incumbent works in close collaboration with the Global Fund Programme Management Analyst, UNDP CO, and operations staff of the Sub Recipients, to successfully deliver programme and administrative services. In Egypt, the UNDP Country Office serves as the Principal Recipient for the Global Fund HIV/TB grant, which provides a comprehensive package of prevention services to key populations and seeks to increase testing and linkages to care for people living with HIV and TB, including multi-drug resistant TB. The programme also includes funds for COVID-19 response and recovery. UNDP implements the programme in close collaboration and coordination with the National AIDS Program, the National TB Program, Civil Society Organizations and UN partners.
Duties and ResponsibilitiesThe Procurement and Supply Chain Analyst will be responsible for the following responsibilities:
Ensures procurement processes and related activities:
- Effectively and efficiently plans and implements all approved international and local procurements of health commodities in coordination with the Global Fund Partnership Health Support Team PSM specialist, UNDP Procurement Unit, UNOPS/GDF, UNFPA and other local and international procurement partners and suppliers, while ensuring compliance to grant and UNDP procurement and operation policies and procedures.
- Create requisitions for the purchases to be made within the framework of the grant, follow-up on procurement lead times and manage clarifications from suppliers as may be needed.
- Support the preparation of the required documents for the clearances process and coordinate with the Administration unit and the designated clearing office to have the shipments cleared and delivered to their end destination in due time.
- Prepares, updates, and disseminates periodic procurement tracking sheets summarizing the procurement plans, implementation status, contract management status, payment status and financial variance analysis (BvA).
- Systematically maintain and update the programme inventory lists/recorders as per UNDP and the Global Fund rules and regulations.
- Prepares (and/or updates) and submits and executes a Quality Assurance Plan for GF health commodities in Collaboration with Procurement Support Office
- Prepare and submit all procurement and supply chain documents required for the procurement reviews, LFA review, OAI auditors and follow-up requests for clarifications and implementation of OAI recommendations.
- Work in consultation with the Waste Management Expert, Technical Assistance Provider and Global Fund Partnership Health System Team to support the waste management activities planned under the C19RM and ensure timely procurement process. Proactively raise any unexpected delays with the Global Fund Partnership team for trouble shooting and escalation as needed.
Support and advise on Procurement and Supply Chain Management activities:
- Support and advise the SR NGOs, the National Programmes for HIV and TB to properly quantify the different commodities, monitor the stock level, timely take actions to address potential problems and eliminate stockout of any commodity.
- Reviews program requirements, conducts a needs assessment, develops specifications, forecasts, and quantifies health commodities requirements, utilizing program morbidity and mortality data, supply chain information and reports.
- Conduct periodic and/or when needed assessment of the national warehousing and distribution system and develop a proposal for its improvement, including for electronic management information system.
- Support the Programme Management Unit to prepare reports on the status of the procurement to report to the programme stakeholders including MoHP, the Independent Oversight Committee (IOC) and the Global Fund.
- Support the Programme Management Unit in conducting periodic programmatic spot-checks and data verification to align the quantifications, stock gaps, and needs of health and non-health products with the national programmatic data for HIV and TB.
- Periodically reviews, updates and follows up the approval of the health products management template (HPMT) and detailed budgets based on the outcome of the periodic forecasting and quantifications.
- Support the project in developing/monitoring and implementing the project procurement plan (tracker), identifying procurement priorities, track commodities etc.
- Analyze the potential problems concerning procurement issues and take respective measures to timely address and ensure the continuous supply of needed commodities for the HIV and TB related interventions.
- Conduct periodic spot-check verifications on the SRs level (both Ministry of Health and NGOs) to verify the fixed assets, the status of stocks and document any bottlenecks.
- Provision of guidance to the sub recipients on routine implementation of projects on PSM related aspects.
- Monitors storage conditions for drugs and other health products, visits storages facilities and formulates the recommendations in order to create the appropriate conditions for storage and distribution of drugs and health products.
- Follows the level of stocks in order to avoid stock outs and overstocks.
- Set appropriate controls for proper tracking of goods from transport and handling to final destination.
- Prepares and updates the PSM risk management plan and ensures its implementation.
- Ensure capacity development of the NGOs and Programmes for HIV and TB on PSM related issues
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Procurement and Supply Chain Analyst will work under the direct supervision and report to the Programme Manager.
Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name Definition Administration & Operations Assets management - Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintain Asset Management Module in ATLAS, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run APAM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information
Administration & Operations Inventory management - Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above
Procurement Data analysis - Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement Data management - Knowledge of processing, storing, and validating procurement data
Procurement Procurement management - The ability to acquire goods, services or works from an outside external source.
Business management Results-based Management - Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Direction & Strategy System Thinking - Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Required Skills and Experience Min. Academic Education - Advanced University degree (Master’s Degree or equivalent) in Business Administration, Procurement, pharmaceutical science, Public Health, Public Policy, Commerce, Law, or relevant related field is required.
- A first level university degree (Bachelor’s Degree) with 2 additional years of experience in the above fields will be given due consideration but not a requirement.
- CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year
- Completion of relevant training, academic and/or professional certification in procurement is an asset.
Min. years of relevant Workexperience - A minimum of 2 years (with Master’s degree) or 4 years (with a Bachelor’s degree) of relevant experience in procurement of health products experience, supporting planning, monitoring, forecasting and/or quantification.
Required skills - Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP
Desired additional skills
andcompetencies
- Experience working with UNDP or another UN agency.
- Experience supporting implementation of Global Fund programmes .
Required Language(s) (at
working level)
- Fluency in written and oral English is required.
- Knowledge of Arabic would be an asset.
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Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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