Job Description
ResponsibilitiesSupporting all personnel and payroll activities and dealing with government authorities, such as the Labor Office and the Social Insurance Authorities, and building a strong relationship with them to facilitate work processesIssuing any necessary documents and reports required from official authorities (Labor and Social Insurance Offices) to ensure company compliance with labor and social insurance laws related to all personnel mattersKeeping records of working time and attendance, tracking employees’ absences, and sending legal warnings accordingly, to ensure company compliance with labor laws and company policiesCreating and maintaining personnel records for each employee to keep the employee database system constantly updatedFollowing up with employees' contracts, renewals, resignations, and hiring documents to ensure that employees’ files are complete and accurate Preparing monthly attendance and consolidation reports to facilitate payroll preparations Creating employees' files and managing the personnel archiving process and completing employees’ files accurately Collecting all the data needed for monthly payroll, including overtime, absence, and leaves management, if any, to support payroll preparationsParticipate in investigations of employees whenever needed to comply with labor laws and company policesSupporting all personnel activities and dealing with government authorities, such as the labour office and social insurance authorities, and building a strong relationship with themCarrying out outdoor tasks and activities with official authorities (e.g., labour and insurance offices)Assisting in the completion and updating of the periodical governmental forms required by the insurance and labour officesAssisting in monthly payroll calculations and other required HR tasksQualifications and Work ExperienceBachelor’s degree in any field, preferably in law2+ years of relevant experience in personnel management (with solid experience in dealing with social insurance offices and foreigners’ work permits)Very good command of the English languageExcellent command of Microsoft Excel is a mustHR diploma or certificate is a plusBehavioral CompetenciesExcellent communication skillsExcellent presentation skillsAttention to detailTime and stress management skillsProblem-solving skills
