Operations Officer

Operations Officer

Location: Cairo, Egypt Lead the development of the Admin-PO budget within the PAs and ensuring their adherence to the requirements of the SAP. Ensure that all admin related transactions within the PAs are processed into SAP and with the maximum level of quality. Work together with the program team within the PAs in developing the budget for potential grants ensuring that operational aspect of Plan Egypt’s cost recovery policy is committed to and included. Report regularly to the Program Area Manager on the actual admin expenditure against the planned and with the appropriate justification for the variance if and when required. Ensure that Plan’s assets are well managed by the PAs team members and in tandem with the approved policies. Report to the PAM on the implementation of the global assurance’s admin recommendations ensuring that the necessary strategies are in place to mitigate the identified risks. Support the PAM / SSM / HoO and the Security Review Team at her / his PAs n the oversight of security management at the PAs level. Assist in the promotion of sound security practices at the PAs level. Maintain the key security management skills. Collect and share the security information / safety tips of her/his PAs. Update the security tree and WhatsApp group when needed. Update the required security document when needed for example (SRAs / SOPs / other document when needed) and arrange the security meeting with the SRT when needed. Assure the staff of the PAs is aware, understand and follow the SOPs of PiE / other safety and security document. Supervise, monitor and evaluate the security guard performance of the PAs. Use and guide the PAs staff to use the on-line incident report when needed (CAMMS / Safe Call). Update the first aid kits items in the office and Plan vehicles. Manage the regular maintenance of the safety and security items at the office like the fire-extinguishers, watching cameras Prepare the annual security budget as the PAs’ needs. Any other needed safety and security activities and actions. Contribute to the development of the PAs’ drivers and janitors by setting individual objectives and providing feedback of performance versus objectives to maximize levels of individual performance. Assist in building up the capacity of Plan Egypt drivers, janitors and local partners on the relevant policies and in particular procurement, security, child safeguarding. Provide guidance and support to subordinates ensuring that the drivers and janitors are equipped with the necessary resources, tools, skills and supported to bring this into their day to day performance. Develop the required actions to keep the PAs’ drivers and janitors informed of, motivated and committed to the changes within Plan Egypt and international as well. Participate in the development of the necessary strategies to nurture a performance culture within the PAs and in line with Plan Egypt’s approved HR policies and procedures. Act as focal point between PAs staff and private medical provider. Deal with labor offices and social insurance offices. Prepare overtime & timesheets for drivers and janitors. Responsible for tracking monthly leave balances for PAs staff. Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures. Leads the orientation of logistics staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies; Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in the day-to-day work of logistics team in the PA; * Ensures that Plan Egypt contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.