Job Description
Position: Office lead
Location: Egypt
Position Purpose
The Office Lead will be experienced in handling a wide range of administrative support tasks. The job holder will be highly organized, flexible, and skilled at managing the administrative complexities within a global company.
Duties and Responsibilities
- Greet and assist new joiners, collaborate following company SOPPs and local regulations
- Coordinate and proactively support external accountant, auditor, company internal team and lawyer in filing and preparation of annual/monthly audits or reports.
- Provide timely, accurate and supporting documents to Support Services Team Leader and keep track of all financial transactions related to the office.
- Assist HR with candidate screening and onboarding Support the HR team by conducting preliminary candidate screenings, scheduling interviews, and aiding in the onboarding process for new hires.
- Ensure financial transactions are recorded, saved and shared with the UAE finance team on a weekly, bi-weekly and monthly basis.
- Manage office rents, renewals, maintenance, relocation, equipment and consumables.
- Ensure all entities legal requirements are covered with all local authorities
- Handle mail, deliveries, and couriers effectively.
- Maintain a tidy, organized, employee friendly office
- Implement cost saving strategy for office spending
- Oversee general office management tasks including answering and forwarding calls, managing stationary supplies, contacting suppliers for office needs, handling mail distribution, and ensuring the overall office environment is well-maintained.
- Monitor and manage office stores and materials efficiently.
- Assist company regional team and cross-functional teams with administrative tasks.
- Coordinate Axios staff requirements including but not limited to IT requirements, travel and other local legal requirements .
- Perform additional duties as required to support office operations.
- Execute any task request by Support services team leader
Relationships
- Reports to the Support Services Team Leader and collaborates with the Heads of Function, Leads and UAE finance team.
- Maintain ongoing and frequent communication with external accountant, auditor, and lawyer.
- Develop and maintain strong working relationships with all staff members.
Special Skills and Knowledge
- Positive and proactive attitude with a strong commitment to the role.
- Ability to thrive in a fast-paced environment and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Attention to detail with strong organizational abilities.
- Proficiency in Excel, PowerPoint, and the full MS Office Suite.
Competencies
- Teamwork and collaboration.
- Personal organization and time management.
- Commitment to quality and attention to detail.
- Application of job knowledge and continuous learning.
- Effective knowledge and information management skills.
Educational Background and Experience
- At least 2 years of experience in a administrative role.
- Proficient in both spoken and written English & Arabic.
- Experience with data entry and management.
- Familiarity with Microsoft Office Packages.
- Hold bachelor’s degree in accounting, Law or Business administration
Job Circumstances
The position is based in our Egypt office
