Office Assistant

Office Assistant

Office Assistant

Full time Cairo, Egypt
Career Level Intermediate Experience 3 Years Gender FemaleMale Industry Administration Qualifications Degree Bachelor

Job Detail

Job Description

EgyBell is hiring an Office Assistant for a multinational financial organization located in Cairo.

Duties and responsibilities:

Office Management:
Assist with the tracking of tasks assigned. Assist with the tracking of initiatives including Back to Office Reports (BTORs) to closure. Assist with monitoring the department’s budget and accruals. Assist with keeping a dynamic database of clients for end of year gifts and external satisfaction survey. Assist with tracking documents coming in and out of the Director’s office. This includes ensuring that all the contracts, TORs, memos are in line with Bank policies and rules. This also includes assisting/ reminding the Director to follow up with the Office of the President and the Office of Executive Vice President for Intra-African Trade & Export Development Bank (EVP-IAED) on urgent documents. Ensure a dynamic and comprehensive stock of flyers for the department’s initiatives.\ Help plan and coordinate departmental events, such as team-building activities, training sessions and travel arrangements for the Director. Maintain and update departmental databases, filing systems, and electronic records. Assist with scheduling meetings for the Director and ensuring all the action items from meetings are implemented. Assist with other duties as assigned by the department. Assist the Director to manage leave schedules and ensure compliance with policy. Coordinate with PA for EVP-IAED to ensure that all events requiring participation of EVP-IAED are fully supported.

Preparation of statutory reporting:

Prepare meeting minutes for the departmental meeting. Preparing departmental monthly reports and project progress reports where necessary Assist the development and timely submission of Monthly Tier 2 Report. Assist with updating Management Meeting and IT Steering Committee Meeting action items. Assist with the development and tracking of the department’s scorecard. Assist with the reviewing of monthly OPEX for the department. Assist with ensuring that Risk Approvals are done monthly.

Skills, Knowledge and Attitude:

Bachelor’s degree in economics, finance, administration, or a related field. 3+ years of relevant work experience in office management/ administration. Excellent communication and interpersonal skills, with the ability to effectively interact with internal and external stakeholders. Excellent writing skills especially on report writing, minutes of meetings… Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Proven analytical and problem-solving abilities, with keen attention to detail. Intermediary skills in finance and budget preparation. Ability to work effectively in a fast-paced, high pressure, team-oriented environment. Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Required skills