National HR Executive

What you will do

• Provide HR & admin support to the store management, including documentation & approval process, as per HRBP guidance and policies.
• Work closely with HRSS team to ensure new joiners’ user and email accounts are created and shared with their line managers upon joining.
• Planning the joining formalities for all new joiners, induction sessions with the relevant dept. Uniform distribution, desk assignment. Etc.
• Responsible for the Uniform stock management, making sure the store always have sufficient numbers to cover current & future needs.
• Follow up on Probationary Reviews (1 month, 3 months and 5 months) & contract renewals to ensure they are done on time and file the probationary forms in the store HR office in order to be easy to retrieve, in liaison with HRSS team.
• Consolidate payroll and leaves reports on monthly basis by reviewing the Store exceptions on a daily basis.
• Overall responsibility for keeping record of the attendance levels, overtime, turnover %, Sick leaves, Nationality mix, recruitment tracker, turnover and holiday in the Store.
• Support the store management team and HRBP in coordinating Casual employees hiring, contracts and payroll management (Invoices) with the outsourcing partner.
• Assist the HRBP with specific HR related projects and participate in functional & cross-functional initiatives to build a high-performing organization aligned with the business strategy & leadership goals.
• Work closely with the HRBP on employees’ engagement activities and organize social events for the co-workers and the annual party.
• Support the smooth operation of the store departments such as maintaining records for disciplinary meetings, files, taking minutes of the disciplinary meetings in the absence of the HRBP, preparing “Coworker of the month/year certificates”., vouchers, etc.
• Ensure that all store stationery/supplies are reviewed regularly and are adequately stocked in the store as well as order supplies for the store office on a regular basis.