Job Description
The Human Capital Officer is responsible for ensuring the smooth execution of HR processes and administrative functions within the organization. This role involves maintaining employee records, overseeing recruitment and onboarding, ensuring compliance with labor laws, processing payroll and benefits, and supporting HR policies. The position is key to fostering a positive work environment by addressing employee concerns and ensuring HR operations align with company goals.
DETAILED ROLES AND RESPONSIBILITIES:
- Ensures that HR policies and procedures are well administered and in line with the latest laws and practices to ensure company’s compliance.
- Act as a point of contact for employees' inquiries regarding HR policies and regulations.
- Support performance evaluation by ensuring it is conducted on time and meets Company standards.
- Maintain and update employee records, personnel files, and HR databases to ensure accuracy and compliance.
- Ensure all employee documentation (work permits, IDs, tax forms, social insurance) is up to date.
- Organize and maintain digital and physical filing systems for HR records.
- Assist in the recruitment process, including drafting job descriptions, posting job ads, and screening CVs, coordinate and schedule interviews with candidates and hiring managers.
- Conduct reference and background checks before hiring decisions.
- Assist in onboarding new employees, ensuring they complete necessary paperwork and understand company policies.
- Prepare welcome kits and facilitate orientation programs.
- Collect and verify timesheets, attendance records, and overtime data for payroll processing.
- Manage employee leave requests, track balances, and ensure accurate documentation.
- Support the administration of employee benefits such as health insurance and pension plans.
- Stay updated with any changes in labor regulations and communicate updates to HR leadership.
- Track training attendance, maintain development records, and report on training effectiveness.
- Other duties and responsibilities as assigned by the Management.
