HR Specialist

Purpose & Overall Relevance for the Organization:

To provide relevant support for HR activities related to HR operations. Activities will include co-ordination, implementation, and communication tasks.

Key Responsibilities:

• Update all employee records (file and e-file) with relevant joining documents, visa renewals, labor renewals, letters and any other required information so they are readily available when required and comply with Audit requirements.
• Handle End to end Payroll.  Responsible for correct and timely administration of the monthly payroll processes and systems.
• Collecting payroll relevant documents, new joiner forms, salary letters, etc.  to ensure that the appropriate data is available during the payroll cycle and run the payroll.
• Support all administrative HR responsibilities.
• Ensure the smooth coordination of Medical Insurance renewal for all employees-self & dependents (if eligible). Management of addition & deletions as well as all claim reimbursements as per requirement
• Ensure that the employee details are updated and an excel record with relevant employee information is maintained.
• Conduct new joining and induction formalities for all new Backoffice & Retail employees, ensuring a smooth and efficient onboarding experience.
• Coordinate employee’s mobility, relocation, look and see requests for international hires, by being the main point of contact between the vendor and employee.
• Ensure employee exit formalities are completed as per the employee exit checklist and HR processes.
• Collect employee documents and submit them to the PRO for new & renewal visa/labour contracts and assistance with joining formalities.
• Support and initiate internal communication, announcements, and general HR information.
• Be a back-up for HR Specialist (back office) and support the HR Team while team members are on leave.
• Coordinate intra-HR team activities and programs ensuring high collaboration between HR Management, talent, and rewards.
• Ad-hoc project support as required.

Key Relationships:

• All employees based in Egypt
• HR Team. Finance. Legal
• Local Insurance Provider. Local Vendors

Knowledge, Skills and Abilities:

• Proficient in MS Outlook, Excel (advanced), Power-point & Word
• High degree of organization & prioritization skills
• Strong English & Arabic communication skills (verbal and written)
• Attention to detail and quality & able to multi-task and work with various stakeholders.
• Strong team player with relationship building skills

Requisite Education and Experience / Minimum Qualifications:

• University degree, preferably with an HR focus.
• Minimum 2 years of HR experience (Payroll, Personal, HR Operation, HR Generalist) is a must
• Background in retail or sports industry or in a company of 300+ employees will be given preference

Note: This role will be on external party payroll, as external employee based in adidas office