Job Description Finance Assistant
Primary Location
: Egypt-Cairo
Organizational Setting
The main aim of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments in developing policies, programmes and projects to achieve food security and nutrition and reduce hunger and malnutrition, promote sustainable agricultural development, reduce rural poverty, develop inclusive agri-food systems and strengthen livelihood resilience – in line with the Organization’s Strategic Objectives and United Nations’ global and Government of Egypt’s national Sustainable Development Goals.
Reporting Lines
The Finance Assistant will report to the Programme Officer. He or she will work closely with the FAO Egypt Finance Unit team.
Technical Focus
Delivery of financial services to FAO Egypt office
Tasks and responsibilities
• Provide financial, accounting and administrative support ensuring full compliance with FAO financial rules, regulations, policies and strategies, and the effective internal controls framework;
• Provide support to the projects’ financial management and maintains a proper filing system for the financial records and to ensure accuracy of accounting codes and recording of receipts and payments;
• Ensure timely preparation of monthly and annual expenditure reports, updating of budget monitoring tables, financial authorizations, transaction reports and project budget status sheets;
• Finalize payment requests including checks and bank transfers, settlement of cash advances and travel advances and ensure that supporting documents are always adequate and complete;
• Keep track of and monitors the payment of Letter of Agreements (LOA), office rent and utilities; review VAT exemption submissions and refunds; ensure maintenance of the internal expenditures reporting and control system, including the precise and correct processing of vouchers/payment requests through GRMS;
• Update staff salaries planning tables and records;
• Ensure proper functioning office cash management system, including timely review of cash position for local accounts; preparation of cash forecast and cash replenishments on regular basis;
• Daily review zero-balance account bank statements; identify and record contributions; timely and accurately prepare bank reconciliations; initiate bank transfers and deals;
• Facilitate the proper receipt of goods and services and establishment of accruals; maintenance of the Account Receivables for FAO projects and recording of deposits; as well as management of cash receipts and petty cash;
• Support preparation of budget revisions in coordination with Project Managers and Operations Officer;
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements • University degree in Management, Finance, or Administration
• Four years of relevant experience in finance, accounting, cash management and/or asset management related support work
• Working knowledge of English
• National of Egypt
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Extent of knowledge of financial rules and regulations, accounting policies and practices
• Extent of knowledge of the processing and approval process of a variety of transactions
• Familiarity with ERP corporate financial systems
• Knowledge of the communication and documentation standards
Selection Criteria
• Experience in the United Nations or other international organizations is considered an asset.
• Advanced proficiency in data analysis, data visualization, and Microsoft Excel is mandatory.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance:
FAO IS A NON-SMOKING ENVIRONMENT
