Facilities Specialist-VOIS

Role Purpose:

This role is responsible for the overall Facilities delivery of various services to VFE building throughout coordinating and Managing vendor day to day service delivery to fulfill and satisfy all departments’ needs according to VFE strategy and handled in a timely manner with high quality. 
Services to include. Deliver all Facilities service inside VFE building that include: Catering, Cleaning, Fitness Centre, Reception, Meeting Rooms reservation management, Hospitality, Consumables, Office Equipment, Mailing Services, Plants, Business Support Services and any other assigned projects & events as may be required from time to time by the Facilities Management. 

Key accountabilities and decision ownership

•    Ensure quality of service provided by different vendors:
    Caterers
    Housekeeping
    Business support
•    Event managements
•    Service budgeting & planning for building expenses
•    Monitoring building consumption to match allocated budget
•    Ensure smooth internal logistics for in-house fairs & exhibitions
•    Customer service managements in handling different meetings requirements. 
•    Report building maintenance findings to the property. 
•    Ensure business centers are functioning properly and copying paper and stationery are available and report any technical problems to the IT department.  

Core competencies, knowledge and experience [max 5]:

•    Strong communication skills
•    Good command of English
•    Good analytical skills and familiar with numbers and graphs
•    Work under stress and self-motivated
•    Good planning and forecast skills
 

Must have technical / professional qualifications:

•    Good knowledge of relevant computer applications (Word, Excel & PowerPoint)
•    Good knowledge of H&S rules & regulations
•    Experience in facilities management  3 - 6 years
 

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