Facilities Coordinator page is loaded
Facilities Coordinator
remote typeOn-site locationsCairo, EGY time typeFull time posted onPosted Today job requisition idREQ417693
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Duties & Responsibilities/Deliverables:
Procurement & Vendor Management
• Supporting the delivery of FM operations across the portfolio in terms of Procurement and Vendor Management, adding value and driving innovation
• Ensure vendors are well-managed, delivering services on time and within budget
• Ensure that vendor procurement processes are followed
Finance Management / Cost Control / Profitability
• Maintain Finance tracker and related responsibilities
• Ensure financial processes are followed at all times
Administration Task:
• Utilizing various software packages to produce correspondence, documents, presentations, spreadsheets and databases
• Maintain document control records
• Support the team to produce high standard quality documents and deliverables in MS Word, MS Excel and MS PowerPoint
• Provide minutes of meetings and distribute within an appropriate timeframe
• To ensure FM administration services are delivered efficiently and effectively
• Ensure appropriate processes and procedures are followed
• Facilities Team meeting arrangements
• Preparation and cross checking of contractor invoices
• Security access to the building
• Prepares monthly client reports, financial reports and updates local policies and procedures
• Drafting letters, verbal instruction forms, and other documentation as necessary
• Other project related activity as required
• Ensuring working in accordance with HS&E procedures and instructions, contractual, legislative and local requirements
• Reporting immediately to line management if they sustain an injury or become ill whilst at work, or where they are directly involved in or witness any serious incident, dangerous occurrence or significant environmental pollution incident
• Maintain FM's related action tracker
• Provide a quality work environment that enhances employee productivity
• Establish annual purchase orders and monitor monthly vendor payment
• Maintain inventory of all facilities capital assets including owner, serial number and location; reconcile on an annual basis
• Contact property management and/or vendors as needed for repairs and adjustments
• Establish and communicate move coordination requirements
• Follow up to resolve outstanding move coordination issues
• Ensure processes essential to the facility/property's operation are documented
Eligibility
• Strong FM Background with a proven ability to understand and interrogate hard service / soft service delivery
• Ability to work without supervision with the ability to drive positive impacts
• Demonstrate successful contract management and team management
• Proven ability to build and maintain strong vendor relationships
• Experience in financial management and identifying cost savings/avoidance
• Advanced Microsoft Office experience required
• Able to work within a team
• Able to work on own initiative
• Able to fit within the company culture
• Able to adapt to a fast pace and demanding environment
• An excellent communicator, both verbal and written
• Proficient in Outlook, Word and Excel is essential
o Strong English communication skills (oral and written).
Location:
On-site –Cairo, EGY
Job Tags:
HiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.
At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
