Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.
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Job Posting Title:
Enrollment Management Administrative Coordinator
Position Type:
Professional / Unclassified
Department:
LSUA SE - Department of Enrollment Management (Shelly Kieffer Gill (00003518))
Work Location:
LSU - Alexandria
Pay Grade:
Professional Hourly
Job Description:
Enrollment Management Administrative Coordinator Supervisor: Associate Vice Chancellor for Enrollment Management
Job Description:
Process Admission Applications
• Verify payment of application fee with the Accounting Office
• Enter paper applications into Admissions Application System assigning the applicant to a specific Admission Counselor
• Troubleshoot problems applicants experience using the online application
• Email applicants concerning incomplete applications with instructions on how to complete and properly submit application, including students with payment pending
Manage Data & Documentation
• Assign temporary Student Numbers for students without a Government ID in Admissions & University systems as necessary
• Receive and process "I am Coming Back" forms
• Oversee & maintain document imaging systems for the Office of Admissions
• Point person for student application semester change request
Serve as back up to Admissions Operations Coordinator
• Download transcripts electronically and post to Admissions Systems.
• Receive transcripts by mail and post to Admissions Systems.
• Scan and verify transcripts through imaging system
• Notify Admission Counselors of transcripts received
• Determine if transcripts are complete and official
• Notify students if there are issues with transcripts received
Support Admissions & Recruitment Front Desk & Office Operations
• Provide assistance with incoming questions concerning but not limited to:
o Admission Requirements
o Status of Applications
o Academic Programs
o Admission Policies
o Documentation Required for Admission
• Transfer phone calls to appropriate individuals when needed
• Check main office email, answering questions and forwarding questions, as needed.
• Forward transcripts and admission documentation to Admissions Operations Coordinator
• Maintain office supplies, ordering supplies when needed
• Manage purchases and receiving reports through LSU Procurement System
• Support staff with paperwork needed for purchasing, travel, and reimbursement
• Maintain recruiting material, notifying the Director of Recruiting when supply is low and order should be made
• Identifying and troubleshooting issues such as complete applications with no admission decision, staff student meeting calendar conflicts, and coverage of front office
• Maintain office equipment such as copiers, printers, computers, folding machine - notifying proper personnel if repairs are needed
• Print and mail yield, application, and recruitment correspondence to admits, applicants, student inquiries, and professional inquires
• Serve as the Department's Asset Custodian for state purchased large items
Manage student workers for Enrollment Management
• Identify and interview potential student workers
• Collect paperwork and verify student is eligible to work in office
• Maintain student worker budget and approval of student worker timesheets, keeping the AVC of Enrollment Management up to date with student worker budget balances or time sheet issues
• Determine continued eligibility each semester
• Make and maintain schedules for student workers each semester, ensuring proper coverage in office
• Train student workers on all appropriate Admissions systems including but not limited to:
o Anthology Reach
o Powerca m pus
o Docubase
o National Student Loan Clearinghouse
o Office policies and procedures
o FERPA
Support Campus Tours
• Assist with the scheduling students for campus visit events.
• Coordinate group campus tours with the Director of Admissions & Recruitment
• Support campus tour training for LSUA Ambassadors
• Manage electronic Welcome Sign
Support Department Needs
• Assist on special projects as needed by the Associate Vice Chancellor of Enrollment
• Support purchasing needs of the departments within the Enrollment Management Division
• Assist with Recruitment Events as needed per the Department. Events my occur both during the work week or occasional weekend
• All other duties as assigned by the Associate Vice Chancellor of Enrollment
Minimum Qualifications:
• Office management experience.
• Demonstrated ability to communicate clearly verbally and in writing.
• Ability to independently analyze data and make decisions.
• Ability to multi-task, while remaining organized.
• Demonstrated ability to work with a team to achieve goals.
• Clear driving record with a Louisiana's driver's license.
Additional Job Description:
Competencies:
None
Special Instructions:
Application Instructions:
Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.
Background check is required for hire.
Questions or concerns about your application should be directed to LSUA Human Resources at 318-473-6401 or HumanResources@lsua.edu.
Please attach all transcripts to your application for proof of education.
Posting Date:
January 10, 2025
Closing Date (Open Until Filled if No Date Specified):
January 27, 2025
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSUA is an Equal Opportunity Employer and SAME Agency:
LSUA believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSUA is committed to diversity and inclusivity, please see LSUA’s .
LSUA is also designated as a agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance with t
